Office Administrator

About You

Are you a driven and talented administrative assistant looking for a new challenge? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an exciting, long-term opportunity for you. We are ARCO, a Family of Construction Companies.

We are looking for a full-time Administrative Assistant to join our Tampa office to meet the needs of a fast-paced and growing company. Successful candidates will be upbeat, creative, efficient, and will have strong communication, organizational, and detail skills. The individual must have a genuine passion for people and business.

• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 12-week maternity leave

• Responsible for all front desk and reception responsibilities including answering phones, greeting visitors, receiving incoming packages, mail services, and coordinating visitor access with building management
• Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements)
• Maintain compliance items including collecting insurance and licenses from our vendors
• Manage various lists/directories
• Assist in event planning for lunch meetings and special office events like happy hours or trainings, including scheduling, preparing handouts, and coordinating food
• Assist with proposal and capabilities packages as needed, including printing and binding documents
• Reorder and restock office supplies for office staff
• Report any building maintenance items and act as liaison between ARCO Murray and property management team to coordinate repairs
• Order flowers/gifts as applicable for special occasions
• Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts
• Additional ad hoc projects as required

• 2-12 years of related administration experience
• Bachelors degree is preferred but not required
• Must be extremely organized, detail oriented, self-reliant, and proactive
• Ability to multi-task in a fast-paced team-oriented environment
  
  Have excellent communication and customer service skills
• Strong computer skills, must be proficient in Microsoft Office Suite
• Experience with Adobe Acrobat, Docu Sign, Viewpoint, Mailchimp, and Cluster a plus

EOE, including disability/vets