Multi Site Administrative Assistant

3401 Queen Palm Dr, Tampa, FL 33619, USA

Our Total Rewards Program is designed to support you today and in the future.

• Comprehensive and flexible benefit options starting on day one
  , including medical, dental, vision, EAP, wellness incentives, and 401(k) with employer matching.
• Development & progression opportunities for every employee - regular performance conversations, training and development curriculum, and engineering fellowship programs.
• Paid time off, including vacation, sick time, paid holidays, and parental leave—all eligible on your
  first day of employment
  !
• Competitive pay, including eligibility for quarterly and annual bonuses
  , depending on role and site.

Eligibility for individual benefit plans may vary based on employment status.

The Multi Site Administrative Assistant supports day-to-day office operations for Tampa area Chromalloy facilities. This role provides essential administrative and clerical support to ensure efficient operations across departments. Responsibilities focus on front office support, coordination, communication, and general administrative tasks in a fast-paced environment.

This position is an hourly, nonexempt role and works closely with site leadership, employees, and visitors to maintain an organized and professional workplace.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serve as first-point contact for visitors, vendors, and customers, providing professional reception services.
• Coordinate meeting room schedules, facility usage, and special event arrangements.
• Manage supply inventories and coordinate ordering of office supplies across departments.
• Support multiple departments with administrative services including document processing, filing, and data entry.
• Serve as backup support for time-sensitive administrative functions across departments.
• Maintain facility informational displays and employee communication boards.

• Process customer documentation and coordinate information flow between customers and internal departments.
• Support customer documentation requirements for repair services.
• Assist Customer Service department during peak periods with administrative tasks.
• Manage and distribute customer correspondence to appropriate internal stakeholders.
• Support implementation of customer satisfaction initiatives.

• Assist Supply Chain/Materials department with documentation processing and administrative support.
• Support Women of Chromalloy (WOC) and Voice of Customer (VOC) groups with logistics and communication needs.
• Coordinate shipping and receiving of administrative documents and packages.
• Manage sensitive and confidential information with appropriate discretion.
• Order food and arrange catering for meetings, trainings, and company events.
• Process expense reports and coordinate travel arrangements as needed.

• High School Diploma or equivalent required
• 1-3 years of administrative or office support experience preferred
• Experience in a manufacturing or fast-paced environment is a plus
• Ability to read and write in English with clear communication skills

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize work effectively
• Professional communication and interpersonal skills
• Customer service mindset with a positive, helpful approach
• Proficiency in basic office systems, filing, and data entry
• Ability to work both independently and as part of a team
• Discretion and ability to handle confidential information appropriately
• Problem-solving skills and willingness to support team needs

The salary range for this position reflects a broad spectrum of experience levels. Individual compensation within the range is determined by multiple factors, including relevant experience, education, certifications, job related skills, internal equity, and market conditions. We evaluate each candidate individually to ensure fair and competitive pay decisions.

Due to government regulation only US persons (U.S. citizen, U.S. naturalized citizen, U.S. permanent resident, holder of U.S. approved political asylee or refugee status) may be considered for this role.

Chromalloy participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Any offer of employment will also be conditioned upon the successful completion of a background investigation and drug screen in accordance with company policy and applicable federal and state regulations.

Chromalloy is an equal opportunity employer - vets/disabled.

3401 Queen Palm Dr, Tampa, FL 33619, USA