Executive Assistant

Location

Tampa, FL

Full-Time / Permanent / Onsite

COO

• Provide administrative support for the Mattamy Homes US COO and other executives, including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management.
• Maintain a professional image while answering phones and handling visitors to the office.
• Support a senior executive and keep the office functioning, including ordering, receiving, stocking and distributing office supplies, coordinating equipment services, and building facilities.
• Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee and bondholder events.
• Prepare ad‑hoc reports requested by other departments, division leadership, US Corporate and Central Services (Canada Corporate).
• Compose correspondence on behalf of the COO as needed.
• Receive, sort or forward incoming mail and coordinate pick‑up and delivery of express mail services (Fed Ex, UPS, USPS).
• Perform other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence.
• Perform other related duties as assigned.

• 10+ years of administrative experience required; previous support of a high‑level executive preferred.
• Active Notary Public certification required.
• Previous experience managing a busy travel calendar and setting up and managing meetings and events.
• Exceptional computer skills including advanced knowledge of Microsoft Office (Outlook, Word, Excel, Visio, PowerPoint).
• Strong project management skills.
• Ability to handle sensitive and confidential information with tact and diplomacy.
• Ability to maintain an organized system of tracking, monitoring and prioritizing tasks and projects.
• Self‑reliance to work independently on assigned tasks and to accept direction on given assignments while proactively anticipating needs.
• Ability to work well under pressure and meet deadlines.
• Ability to juggle multiple tasks and priorities, quick‑thinking and able to pivot and adjust as needed.
• Detail oriented with ability to proof documents for accuracy and communicate detailed changes.
• Excellent interpersonal, written, and verbal communication skills.
• Professional, polished demeanor.
• Enthusiastic and friendly with a client‑service orientation.
• Strong problem‑solving orientation and analytical skills.

• Bachelor’s degree in Business or a related field preferred.

• 3 weeks of company‑paid vacation, 1 week of company‑paid time off, 1 week of sick time.
• Health, Dental and Vision Insurance.
• Life Insurance and Short/Long Term Disability.
• Flex Spending, 401(k) with company matching, and Tuition Reimbursement.
• Entertainment discounts, employee home ownership program, and company‑wide volunteer program.

Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons.