More jobs:
Executive Assistant
Job in
Tampa, Hillsborough County, Florida, 33602, USA
Listed on 2026-06-02
Listing for:
Mattamy
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
Tampa, FL
Employment Type:
Full-Time / Permanent / Onsite
Reports to:
COO
Mattamy Homes is the largest family-owned home builder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets - Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.
What you'll do
* Provide administrative support for the Mattamy Homes US COO and other executives including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management.
* Must present a professional image while answering phones, and handling visitors to the office
* Solid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities.
* Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee, and bondholder events
* Prepare ad hoc reports requested by other Departments, Division Leadership, US Corporate and Central Services (Canada Corporate)
* Compose correspondence on behalf of the COO as needed
* Receive, sort or forward incoming mail. Coordinate the pick-up and delivery of express mail services including Fed Ex, UPS, and USPS
* Other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence
* Perform other related duties as assigned
What you bring
* 10+ years administrative experience required, previous support of a high-level executive preferred
* Active Notary Public certification required.
* Previous experience in managing a busy travel calendar and in setting up and managing meetings and events
* Exceptional computer skills including advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio, and PowerPoint)
* Strong project management skills
* Ability to handle sensitive and confidential information and issues with tact and diplomacy
* Ability to maintain an organized system of tracking, monitoring and prioritizing tasks and projects.
* Must be reliable and able to work independently on assigned tasks as well as to accept direction on given assignments and proactively anticipate needs
* Ability to work well under pressure and meet deadlines
* Able to juggle multiple tasks and priorities, quick-thinker, able to pivot and adjust as needed
* Detail oriented with ability to proof documents for accuracy and communicate detailed changes
* Excellent interpersonal, written, and verbal communication skills
* Maintain a professional, and polished demeanor
* Enthusiastic and friendly, with a demonstrated client-service orientation
* Strong problem-solving orientation and analytical skills
Bonus points
* Bachelor's degree in Business or other related field preferred
Be yourself. We want it that way.
At Mattamy Homes, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our home buyers, colleagues and communities.
Our competitive compensation and full-time employee benefits package includes:
* 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
* Health, Dental and Vision Insurance
* Life Insurance and Short/Long Term Disability
* Flex Spending, 401K with Company Matching and Tuition Reimbursement
* Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program
Mattamy's mission
To provide the best homeowner experience
Mattamy's core values
* Teamwork
* Commitment
* Community
* Sustainability
Recent recognition
* Best Places to Work in Charlotte for 2025, 2024, 2023, 2022, 2020, 2018 & 2017
* Best Places to Work in Jacksonville for 2025, 2023, 2022, 2016 & 2015
* Best Places to Work in Orlando for 2025, 2024, 2023, 2022, 2021, 2018, 2016 & 2013
* Best Places to Work in Phoenix for 2025, 2024, 2023, 2022 & 2021
*…
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