Executive Assistant

Description

We are looking for an accomplished Executive Assistant to provide high-level support within a fast paced organization in Tampa, Florida. This role is ideal for someone who thrives in a dynamic environment, brings sound business judgment, and can help a senior executive stay focused on key priorities. The position calls for a proactive, detail-oriented individual who can manage competing demands, communicate with polish, and contribute to smooth executive operations as the organization continues to grow.

Responsibilities:

- Direct and maintain a complex executive calendar, making thoughtful scheduling decisions that reflect shifting business priorities and long-range objectives.

- Partner closely with senior leadership to anticipate upcoming needs, surface time-sensitive issues, and keep critical initiatives moving forward.

- Organize travel plans, prepare itineraries, and oversee expense reporting with strong attention to accuracy and timeliness.

- Coordinate leadership and board meeting logistics, assemble presentation materials, and help ensure deliverables are ready in advance of key discussions.

- Provide day-to-day executive support through clear communication, follow-up, and careful management of confidential information.

- Support occasional after-hours or early-morning needs when business demands require additional flexibility.

- Assist with administrative activities tied to a newly established business structure and evolving operational processes.

- Maintain a detail-oriented presence in interactions with internal stakeholders and external partners, representing the executive office with discretion and responsiveness.

This is a permanent opportunity that will pay up to $105,000 depending upon experience. Please apply to Jane Gearhart if interested!

Requirements - At least 5 years of experience supporting C-suite leaders in an executive assistant capacity.

- A minimum of 2 recent years directly supporting a senior executive, with that experience forming part of the candidate's most current background.

- Strong understanding of finance-related concepts and comfort working in a business environment where financial awareness is important.

- Advanced skill in calendar ownership, including the ability to make strategic decisions about scheduling and prioritization.

- High proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.

- Proven ability to take initiative, exercise independent judgment, and stay ahead of executive needs.

- Strong communication skills, a detail-oriented demeanor, and a reputation for reliability and responsiveness.

- Availability to work primarily on site in Tampa, Florida, with occasional flexibility based on executive travel needs.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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