Contract Administrator

Responsibilities

Contract Administrator assists in the preparation, review, and administration of contractual proposals relating to construction projects. Secures all necessary approvals and ensures that standard company procedures are followed.

• Set up and maintain all contract and log files.
• Initiate all paperwork regarding contracts, change orders, work order notifications, back charges, and checking all for accuracy (i.e., coding, signature, amounts, etc.).
• Prepare contracts for each trade and follow‑up on obtaining signatures.
• Respond to field requests for contract information.
• Provide information for subcontractor’s insurance certificates.
• Interface with Accounting Department to ensure prompt payment for subcontractors.
• Input and maintain contract documents in JD Edwards and paper files.
• Communicate with trade partners regarding all contract and change order correspondence.
• Assist with the filing and organising of plan flat files and engineering files.
• Interface as necessary with other departments in a professional manner.
• Perform clerical and administrative duties to support the Land Department.
• In addition to the above, each employee will be required to cross‑train for position(s) within the division organisational structure as required by the Division President.
• Management reserves the right to change, add or delete the duties and responsibilities set forth herein at any time.

• High school diploma minimum, bachelor’s degree preferred.
• 1‑3 years of administrative experience.
• Notary preferred, but not required.
• Advanced PC skills, including use of Excel and scheduling software.
• Ability to meet multiple deadlines in a complex environment.
• Strong written, oral, organisational and math skills.
• Valid, unrestricted Motor Vehicle License.
• Arrive to work on time.
• Follow directions from a supervisor.
• Must be resourceful with patience and clarity.
• Handle priorities under pressure.
• Interact well with co‑workers.
• Understand and follow posted and distributed work rules and procedures.
• Accept constructive criticism.
• Be a team player.

• Regular, in‑person attendance at company communities/job sites and offices during regular work hours is an essential function of this job.
• Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
• Job may require occasional operation of construction equipment.
• Finger dexterity may be required to operate a computer keyboard and calculator.

Lennar provides a comprehensive array of benefits to support the well‑being and professional growth of its Associates. Benefits include robust health insurance plans: medical, dental, and vision coverage; a 401(k) retirement plan with a 1:1 company match up to 5%; paid parental leave; an associate assistance plan; an education assistance program; up to $30,000 in adoption assistance; up to three weeks of vacation annually;

generous holiday, sick leave, and personal day policies; a new‑hire referral bonus program; significant home‑purchase discounts; and unique opportunities such as Everyone’s Included Day.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.