Faculty Administrative Coordinator

• Schedule - Shift - Hours Full Time - Day Shift - M-F, 8:00am - 4:30pm

The Faculty Administrative Coordinator supports the medical director, department head, vice-chair and/or multiple faculty members with complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports spreadsheets, develops advanced presentation materials, interprets and explains policies/procedures, collects, compiles and analyzes moderately complex to complex data.

• Calendar management and scheduling
• Customer service and interpersonal communication

• Provided executive administrative support to 3 or more individuals within a medical facility/office.
• Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
• Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).

• Manages multiple complex faculty calendars while maintaining a non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules.
• Frequently coordinate internal and external meetings with multiple attendees.
• Distribute postal mail.
• Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process).
• Generate ad hoc program reporting (i.e., Daily Census Report).
• Recognizes and establishes priorities and uses resourcefulness in the completion of daily tasks and special projects.
• Professionallyoffers constructive ideas and suggestions for improved operations.
• Competent in MS Office suite of software to include capability to create professional-level documentation.
• Perform Clinic Template Change Requests.
• Record, transcribe and publish quality meeting minutes.
• Reconcile/Track Faculty PDF account activities.
• Demonstrate an ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines.
• Ability to manage multi-line phone and triage calls appropriately.
• Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.).

• High School Diploma or GED required;
  Associate'sdegree preferred.
• Minimum three (3) years of administrative support experience in an office setting is required.
• Highly motivated and attentive to detail.
• Requires intermediate proficiency in MS Office applications, i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems.
• Demonstrates attention to detail in producing accurate and high-quality deliverables.
• Self-motivated with the ability to prioritize multiple tasks and multitask under tight deadlines with little oversight.
• Must be an independent team member that is engaged, proactive, and highly motivated.

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at  or by email s contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

If you’d like more information on your EEO rights under the law, please .