Office Manager

Avion Park | OSM
5315 Avion Park Dr
Tampa, FL 33607, USA

Join Our Team!

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our Avion Park office while providing administrative support to senior leadership executives. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys creating an exceptional workplace experience for employees, visitors, and executives alike.

As the Office Manager, you will serve as the central point of contact for office administration, facilities coordination, vendor management, executive scheduling, travel coordination, and workplace operations. You will play a key role in ensuring the office runs efficiently while supporting leadership and fostering a professional, collaborative, and welcoming environment.

This position occasionally requires flexibility to support company meetings, events, executive needs, or special projects outside of regular business hours, including evenings and/or weekends.

KEY RESPONSIBILITIES

Office Operations & Facilities Management

• Manage the day-to-day operations of the office to ensure a productive and professional work environment.
• Serve as the primary point of contact for visitors, vendors, building management, and service providers.
• Maintain reception, conference rooms, and common areas in a clean, organized, and guest‑ready condition.
• Coordinate office maintenance, repairs, facility requests, parking access, HVAC concerns, and cleaning services.
• Oversee vendor relationships and schedule service appointments as needed.
• Monitor and maintain office supply inventory, workplace amenities, snacks, and beverages.
• Process incoming and outgoing mail, packages, and deliveries.
• Ensure office spaces are operational and prepared for daily business activities.

Executive Support

• Provide administrative support to senior leadership, including calendar management and scheduling.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics.
• Prepare, submit, and track executive expense reports.
• Assist with meeting preparation, conference room scheduling, agendas, and logistics.
• Support onboarding logistics for executive leadership team members.

Events & Employee Experience

• Assist with planning and coordinating internal meetings, leadership meetings, off‑site events, and company‑sponsored activities, including occasional support during evenings and/or weekends.
• Support employee engagement initiatives, team‑building events, and workplace celebrations.
• Help cultivate a positive, professional, and collaborative office culture.

Administrative Support

• Answer and direct incoming phone calls and general inquiries.
• Maintain accurate records and administrative documentation.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform additional administrative and operational duties as assigned.

EDUCATION & EXPERIENCE

• High school diploma or equivalent.
• Minimum of three (3) years of experience in office administration, office management, executive support, reception, administrative coordination, or a related role.
• Experience supporting senior executives or leadership teams.
• Experience with Concur or similar expense management software.
• Experience coordinating vendors, facilities, or workplace operations
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, multitasking, and time‑management skills.

PREFERRED QUALIFICATIONS & SKILLS

• Strong verbal and written communication skills
• Demonstrated attention to detail, organization, and follow‑through
• Ability to manage multiple priorities in a fast‑paced environment
• Professional interpersonal and customer service skills
• Experience with Concur or similar expense management systems preferred
• Ability to work independently while supporting cross‑functional teams
• Strong problem‑solving and organizational abilities

Why Join OSM?

At OSM, you’ll be part of a collaborative and growing organization that supports operational excellence in musculoskeletal care. We value professionalism, teamwork, and people who take ownership of their work.

This role offers…