Stewardship and Events Coordinator

Stewardship and Events Coordinator

Berkeley Preparatory School is seeking a dynamic and detail‑oriented Stewardship and Events Coordinator to join our Advancement team. This full‑time, benefits‑eligible position plays a vital role in planning, coordinating, and executing a wide range of events that support the school’s mission and strengthen engagement with parents, faculty, and friends of Berkeley. The Coordinator is responsible for event logistics, budget oversight, communications, and post‑event follow‑up, and reports directly to the Associate Director of Institutional Advancement.

• Serve as the lead planner and primary point of contact for all Advancement events, including Lifetime Giving Society celebrations, Society for Excellence events, Tailgates, New Parent gatherings, and Faculty/Staff functions.
• Manage comprehensive event logistics, including scheduling, communications, budgeting, materials, briefings, nametags, gifts, and follow‑up.
• Support broader school‑wide events such as Grandparents’ Day and Buc Bash.
• Coordinate with external vendors for contracts, catering, A/V equipment, rentals, and other event services.
• Accurately track and code event attendance in Raiser’s Edge.
• Maintain up‑to‑date event information on the school website and calendars.
• Monitor attendee engagement post‑event, recommend improvements, and facilitate feedback sessions.

• Create and manage invitation and RSVP lists using Raiser’s Edge.
• Support a collegial and collaborative office culture.
• Perform other duties as assigned.
• Support the work of the annual giving programs.
• Support stewardship plans for major gift and annual giving societies through tailored recognition, communications, and events.
• Work closely with Advancement leadership to identify opportunities and trends to enhance the events program and deepen stakeholder engagement.

• Bachelor’s Degree.
• Minimum of three years of experience in special event planning; preference for experience with high‑profile events in a corporate, school, or university setting.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Willingness to work early mornings, evenings, and weekends as needed.
• Ability to manage multiple projects simultaneously and adapt to changing priorities.
• Collaborative, flexible, and self‑motivated.

• Experience using Raiser’s Edge or similar software for event functions including creating registration forms, tracking attendance and recording relationships.

• Excellent communication skills; builds trust and demonstrates accountability.
• Cross‑cultural competence and a commitment to inclusion and belonging.
• Servant leadership mindset with a drive for excellence and team development.
• Ability to understand institutional goals and align responsibilities accordingly.
• Strong time management and deadline‑oriented work ethic.
• Receptive to feedback and committed to professional growth.
• Maintains confidentiality and discretion at all times.

The appointment will begin as soon as possible, and is a full‑time, salary, non‑exempt position with full benefits. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other School‑administered programs, or in the administration of its hiring and employment practices.