Legal Administrative Assistant

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation, be flexible, proactive, and have excellent organizational and communication skills. Candidates should be strong team players, proficient in Microsoft Word, Excel, Outlook, and PowerPoint, and may have iManage experience (or familiarity with a document management system).

Strong technology skills and the ability to learn new programs quickly, along with the capacity to multitask and prioritize tasks based on business needs, are essential.

• Coverage for Legal Administrative Assistants when out of the office
• Coverage for the Receptionist as needed and perform reception job duties
• Support assigned attorneys with preparing, revising, and proofreading legal documents
• Scheduling and calendaring court appearances and depositions
• e‑filing documents with Federal and Florida State Courts
• Attorney time entry and client billing
• Preparation and submission of new client business intake and conflicts checks
• Schedule attorney travel, appointments, and meetings
• Update attorneys’ calendars and contact lists
• Assist with LAA overflow work

• Actual salaries will vary depending upon relevant experience and skillset; the salary range listed is one component of the Carlton Fields total compensation package.
• Annual discretionary bonuses based on performance and profit‑sharing contributions based on eligibility and firm profitability.
• Comprehensive benefits including medical, dental, vision, life, accident, and disability insurance plans.
• 401(k) retirement benefits and commuter benefits.
• Well‑being programs.