Personal Executive Assistant

Description

We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs.

The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks.

Responsibilities:

- Coordinate personal and business schedules for key individuals, ensuring appointments, meetings, and commitments are accurately organized and updated.

- Prepare and distribute daily agendas that outline meetings, appointments, and relevant details needed for a smooth day.

- Arrange medical visits and complete related documentation, while monitoring prescription availability and assisting with refill coordination and home delivery.

- Manage incoming communications for the office, including answering calls, relaying messages, and maintaining a welcoming front-office presence.

- Handle written correspondence and routine administrative follow-up with a high degree of confidentiality and attention to detail.

- Assemble presentation materials for meetings, ensuring documents are complete and well organized.

- Support meeting preparation by gathering information, organizing materials, and helping executives stay ready for upcoming discussions.

- Run occasional errands and provide hands-on assistance with personal tasks as needed.

- Adapt support based on seasonal changes in executive location, maintaining continuity and responsiveness throughout the year.

This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!

Requirements

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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