Doe​/Dvr - Secretary Specialist Tampa

DOE/DVR - SECRETARY SPECIALIST - TAMPA

Salary: $2,896.67 per month

Posting Closing Date: 06/28/2026

Salary Range: $34,760.04 - $36,498.00 annually

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of:
Any position held by a State of Florida Agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months or more must be accounted for
* Any Education Any Volunteer Experience Your resume and application must match
* Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.

Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step.

NOTE:

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:
Alexandra Dena-Contreras –

The Secretary Specialist performs receptionist duties for the Tampa Unit 15C, Division of Vocational Rehabilitation, under the supervision of the unit supervisor. The employee provides professional responses to inquiries, greets visitors, customers, vendors and the general public. Additionally, the employee keeps log of visitors and maintains order in the reception area, and performs routine secretarial functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

The employee must use skill in applying instructions to accomplish different job functions or in operating machines for a variety of different purposes.

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Processes outgoing and incoming mail and courier services.
• Date stamps incoming mail.
• Receives, tracks, and submits monthly reports as assigned.
• Prepares correspondence as assigned.
• Provides filing support to meet deadlines and priorities.
• Works directly with customers by obtaining and verifying referral information.
• Inputs and updates referral information in the agency database.
• Schedules customers for orientation.
• Completes the Authorization process.
• Verifies Customers' employment status.
• Documents contact with customers and/or vendors.
• Contacts vendors regarding appointment dates, records, billing and fee codes.
• Follows-up on requests for information from vendors.
• Participates on teams or committees as assigned.
• Performs related duties as needed.

The ideal…