Civil Litigation Process Specialist

Overview

Responsible for the procedural aspects of civil litigation cases, including facilitating the smooth progression of cases from initiation through resolution.

• Preparing, printing, organizing, and distributing legal documents to process servers and other authorized parties
• Ensure that all litigation processes comply with court rules and deadlines.
• Maintain accurate records of document transmission, service attempts, and completed assignments.
• Monitor service deadlines and ensure documents are distributed promptly.
• Communicate with process servers regarding assignments, status updates, and service completion.
• Update internal databases and case management systems with accurate information.
• Scan, upload, and electronically file documents as required.
• Monitor and track all litigation deadlines, filings, and court appearances to maintain compliance with procedural requirements.
• Collaborate with attorneys, paralegals, court personnel, and external vendors to facilitate case progression and resolve procedural issues.
• Proficiency with legal software and document management tools; supports the organization and retrieval of critical case information.
• Prepare and submit court documents in accordance with jurisdictional rules and internal protocols.
• Assist in the preparation of trial materials and support attorneys during hearings and depositions as needed.
• Conduct research into court rules and procedural updates to ensure ongoing compliance and best practices.
• Punctual and regular attendance.
• Perform other duties as assigned.

• High school diploma or equivalent required. Associate degree or higher in paralegal studies, legal administration, or related field preferred.
• Two (2) years of experience in administrative, clerical, or office support experience.
• Proficiency in legal case management software preferred.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities and maintain strong organizational skills.
• Intermediate proficiency in Microsoft Office applications preferred.

Professional office work environment. Occasionally required to sit for long hours, walk, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk or hear.

9AM - 6PM ET