Lifestyle Coordinator Job Tampa area,Florida USA,Administrative/Clerical

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We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:

Competitive Wages
Medical, Dental, Vision Insurance
Life Insurance
401K Program
Paid Holidays and Vacation
Outstanding Recognition and Awards Program
Effective Training Programs
Tuition Reimbursement
Complimentary Parking and Meals in Dedicated Employee Restaurant
Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases
Management Programs to Progress on Your Career Journey
Health and Wellness Fairs

JOB OVERVIEW

The Lifestyle Coordinator plays an important role in delivering exceptional service and enhancing the overall resident experience s position supports the Lifestyle and Concierge operations while assisting the Management Team with administrative, operational, and resident-related responsibilities.

This role is ideal for a service-oriented, organized, and proactive individual who enjoys building positive relationships with residents and providing outstanding hospitality. Strong communication, attention to detail, and multitasking skills are essential, as the position involves daily interaction with residents, guests, vendors, and team members while supporting the smooth operation of the community.

REPORTS TO

Residence Manager

KEY RELATIONSHIPS

Internal:
Management Office, Reception/Security team, F&B team, Engineering team, Resort Managers and Staff, Finance Office.

External:
Resident Owner, Resident guests, Resident personal staff, visitors, key vendors, contractors, designers, architects and any other pertinent staff that the Resident Owners require.

QUALIFICATIONS Essential

High school diploma or equivalent
Minimum 1 year of administrative or luxury hospitality experience
Strong written and verbal communication skills in English
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to manage time effectively and handle multiple priorities
Strong attention to detail, discretion, and organizational skills
Ability to maintain confidentiality and deliver five-star service
Experience handling resident and guest inquiries with professionalism

Preferred

College degree in Hospitality, Business, or related field

Experience in luxury hospitality, private residence, or condominium environment

Fluency in a second language (Spanish, Russian)

Familiarity with Building Link or similar property management systems

PHYSICAL ABILITIES Essential

Standing and walking for extended periods

Ability to lift up to 20 lbs

Ability to remain seated at a desk for up to 8 hours

Occasional kneeling, bending, climbing stairs

Clear verbal communication and phone etiquette

Open availability for weekends, holidays, early morning, and evenings are must.

On-site presence required for special events and high-volume movement days.

ESSENTIAL JOB FUNCTIONS

Arranging lifestyle services (chauffeurs, housekeepers, yacht charters, private chefs, pet services, restaurants, reservations)

Readily greet and assist residents, visitors and guests.

Develop relationships with vendors to provide exclusive offers and services to residents

Plan, promote, and execute resident events, wellness activities, and social programming

Coordinate and manage all bookings of private event spaces

Create monthly newsletters, resident communications, and promotional collateral

Promote local events and share recommendations tailored to residents’ interests

Serve as on-site host or coordinator for community events and private functions

Propose monthly community events ideas within the assigned budget

Attend concierge industry networking events and share insights with the team

Assist with internal celebrations (birthdays, anniversaries, staff recognition events)

Answer calls and emails promptly; follow up thoroughly, maintain calendars and coordinate meetings.

SECONDARY JOB FUNCTIONS

Track and submit orders for office supplies to Residence Manager as needed

Maintain organized filing systems for both digital and physical documents

Maintain updated resident profiles, preferences, and contact lists in Building Link

Provide comprehensive administrative support to the Management Team

Support Residence Manager in preparing, tracking, and processing vendor invoices, ensuring accuracy and timely submission for payment and house account charges

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