Administrative Assistant - Family

Position: Administrative Assistant - Family Finding
MISSION STATEMENT The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

GENERAL PURPOSE OF JOBThe Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES Schedules department meetings, prepares agendas, and records minutes

Generation of staffing schedule

Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs Oversees submission of requested documentation to various departments within the agency

Serve as a point of contact for internal and external stakeholders.

Communicate effectively with team members, providing information and support as needed.

Assist in the preparation of regular reports and summaries.

Support the planning and execution of departmental projects and events.

Assist in research and data collection for various projects.

Completion of monthly reports and maintaining trackers

General administrative duties to include filing, scanning, copying, redacting and mailing as required

Prepares routine correspondence as needed.

Maintain confidentiality of sensitive information.

Other duties may be assigned as special projects may be requested.

WORKING HOURS Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.

TRAVEL within and outside of Hillsborough County is required.

TRAINING All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.

SUPERVISORY RESPONSIBILITIES This position does not have supervisory responsibilities EDUCATION AND EXPERIENCE High school diploma or general education degree (GED) required, A.A. degree preferred; a minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience.

SKILLS AND ABILITIES

Exceptional leadership and communication skills, fostering collaboration across all organizational levels. Possess a strong aptitude for analytical thinking and data-driven decision-making, they excel at solving complex problems and implementing effective solutions. Proficient in project management, they adeptly handle multifaceted initiatives, ensuring deadlines are met and budgets are maintained. Highly adaptable to fast-paced and dynamic environments, they prioritize tasks efficiently while leveraging operational software and tools to enhance productivity.

Strategic planning expertise and a commitment to fostering teamwork enable them to drive organizational success.

PRE-EMPLOYMENT REQUIREMENTSCERTIFICATES, LICENSE, REGISTRATIONS, BACKGROUNDS, DRUG SCREENS, ETC.Valid driver’s license required, with proof of insurance

Driver’s license check is a requirement

Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
Drug Screening is a requirement

Children’s Network participates in E-VerifyOTHER REQUIREMENTSLANGUAGE SKILLSAbility to read, analyze, and interpret general business…