Admin Specialist ; Tampa

Title: Admin Specialist I (Tampa)

Company: Peoples Gas System

State & City: Florida - Tampa

Shift: 8 Hr. X 5 Days

Peoples Gas System is the fastest growing natural gas utility in the Southeast with career opportunities that fit your future. Our organization is diverse - in people, opportunities, and careers. We foster a dynamic and inclusive workplace where safety, innovation and collaboration are at the heart of everything we do.

Under active supervision provide administrative support and services for assigned operation (business unit). Perform general clerical duties, handling matters of a routine nature and processing routine items. Supports/Assists with the resolution of issues or may resolve problems of routine to low complexity.

• High School Diploma or GED from an accredited institution.
• Minimum 1 year of diversified clerical office experience related to the duties and responsibilities of this position.
• Must be able to express and exchange ideas verbally and in writing.
• Must be able to perform basic math functions (add, subtract, multiply, divide).
• Knowledge of basic electronic mail functions (email), including ability to send, receive messages and attach documents.
• Ability to operate a variety of basic office equipment.
• Ability to use a computer to input data, access information and/or create materials and documents using various software applications including window applications.
• Must have attention to detail and ensure that spelling, grammar, punctuation, and sentence structure to written materials are complete and error free.
• Good interpersonal and communication skills;
  Ability to remain professional at all times when dealing with internal and external customers.
• Ability to work well with various levels within the organization.

Performs a combination of the following duties and responsibilities:

• Communicate with internal and external customers.
• Receive and screen telephone calls and visitors.
• Take detailed messages and convey to appropriate personnel.
• Answer routine questions and furnish information when possible, referring other matters to appropriate staff members.
• Schedule appointments and meetings, make necessary arrangements.
• Data Entry:
  Use existing spreadsheets or database, gather/collect/compile/enter and exchange data.
• Research/track/proof data for accuracy.
• Create standard reports as needed and maintain schedules such as the On-Call Calendar and On-Call Intranet page.
• Assist in data collection and distribution of materials.
• Clerical Functions:
  Perform basic clerical functions related to the job such as typing, filing, and photocopying; processing incoming and outgoing mail; collating and assembling documents; monitoring, ordering and distributing office supplies; and maintaining Employee Information Boards; records management, gas account and gas facility research and administration; tracking, scheduling, and record keeping.
• Perform additional duties and responsibilities and assist other personnel as needed:
  Handle minor requests and/or assignment that require some knowledge of department's policies and procedures.

• Business Administration or Secretarial courses beyond high school.
• Minimum of 2 years of administrative experience in a utility environment.
• Ability to manage and prioritize multiple assignments.
• Possess good organizational skills and be able to maintain effectiveness in a fast paced environment.

• Interacts with a variety of company personnel within Gas Operations and TECO Corporate staff.
• Interaction outside the Company is mostly with customers, contractors, developers, other utilities, governmental agencies, vendors and members of the general public.

• Builds Strong Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Drives Operational Excellence for Customers
• Takes Ownership and Acts with Integrity
• Thinks Strategically and Exercises Sound Judgement

• The administrative personnel will work primarily in an office environment; but may be required to work in a warehouse or outdoor setting.
• Must be able to independently operate a motor vehicle in a safe manner.
• Must be able to independently enter/exit a motor vehicle as required.
• Must be able to walk, stand or sit for extended periods of time.
• Must be able to bend and/or stoop requiring full use of the lower extremities and back muscles.
• Must be able to grasp/handle small hand tools and other objects by applying pressure with fingers and palms.
• Must have vision correctable to 20/40.
• Must be able to pull, push, lift and carry objects weighing up to 10 lbs.
• Must not have an average hearing loss greater than 40 decibels in the better ear at frequencies of 500, 1000 and 2000 with or without a hearing aid.
• Must be able to perform repetitive motions by extending arms and hands in any direction with substantial movement of wrists, hands…