Firm Support Specialist

About the Role

Firm Support Services at Forvis Mazars keep the firm running smoothly by delivering essential administrative support. Their work ensures operational efficiency, allowing teams to focus on their core goals. By maintaining a professional, well‑organized environment, they play a key role in advancing the firm's mission and success.

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Provide support for Partners and Managing Directors to schedule internal meetings, travel logistics and handle correspondence.
• Oversee day‑to‑day office operations such as maintaining office supplies, equipment and facilities.
• Handle all aspects of incoming and outgoing mail and packages.
• Help keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed.
• Handle incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm.
• Greet guests with lasting, positive impressions of the Firm.
• Perform all aspects of facilities support.
• Ensure a clean, organized and efficient office environment.
• Assist with planning and execution of local events, meetings, and/or conferences.
• Ordering business cards, name badges, and other office supplies specifically for each new employee.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery;
  Complete special projects as assigned.

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite. Demonstrated ability to achieve and maintain high quality in work, client relations, and team relations.
• Ability to meet established deadlines, ensuring that work is complete and accurate.
• Ability to perform several tasks concurrently with ease and professionalism.
• Delivery of excellent quality of work, work timeliness, and quantity of work.

• Associate’s Degree.
• 1+ year of related administrative experience.

Forvis Mazars, LLP is an equal opportunity/affirmative action employer in accordance with applicable law. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.

It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates. Forvis Mazars, LLP expressly reserves the right not to consider any unsolicited referrals, resumes or CVs from vendors including and without limitation, search firms, staffing agencies, fee‑based referral services, and recruiting agencies. Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or recruiting agency unless such recruiter or recruiting agency has a signed vendor agreement with Forvis Mazars, LLP.

Any resume(s) or CV(s) submitted to anyone working for Forvis Mazars, LLP, or submitted to a Forvis Mazars, LLP general email, without having a Forvis Mazars, LLP vendor agreement in place, will be considered the property of Forvis Mazars, LLP.