Administrative Assistant

Administrative Assistant

Location:

Tampa, FL 33619

Pay Rate: $20.00/hr

Shift: 1st

We are seeking a dynamic and bilingual Clerical / Front Desk Assistant to join our vibrant team! In this energetic role, you will be the welcoming face of our organization, providing exceptional customer service and administrative support. Your enthusiasm and organizational skills will help ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. If you thrive in a fast-paced environment and possess excellent communication skills in both languages, this is the perfect opportunity to showcase your talents and grow professionally.

Responsibilities:

• Greet visitors, clients, and vendors with a friendly and professional demeanor, ensuring a positive first impression
• Manage multi-line phone systems efficiently, directing calls accurately and courteously
• Handle all front desk duties including check-ins, appointments, and visitor sign-ins
• Maintain organized filing systems, data entry records, and manage office supplies inventory
• Assist with calendar management, scheduling appointments, and coordinating meetings using tools like Google Workspace or Microsoft Office
• Support office management tasks such as bookkeeping with Quick Books, invoicing, and basic bookkeeping procedures
• Assist with social media and online communication

Prior office or administrative experience is required; familiarity with front desk operations highly preferred. Bilingual fluency in English and Spanish is essential for effective communication with diverse clients and staff. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software. Excellent organizational skills with the ability to multitask efficiently in a busy environment.

Demonstrated phone etiquette skills with experience managing multi-line phone systems. Experience with customer service or customer support roles that involve direct interaction with clients or visitors. Knowledge of office management tools such as Quick Books for bookkeeping or calendar management software is a plus.