Executive Assistant

Executive Assistant

The Executive Assistant is responsible for providing high-level administrative support to multiple Vice Presidents in Tampa Electric (currently VP Legal, VP Regulatory Affairs and VP State and Regional Affairs). This position requires handling of confidential information and documentation, and functions as an integral part of the Tampa Electric team, providing support to department directors and staff as needed.

The Executive Assistant will provide the following assistance:

• Provide administrative support to multiple Vice Presidents in Tampa Electric.
• Maintain appointment calendar, answer telephone, screen and refer calls, as well as greet visitors.
• Prepare expense reports and review and process invoices and check requests.
• Open and prioritize incoming mail and deliveries and respond to general correspondence and inquiries as appropriate; distribute mail to other departments as appropriate.
• Ensure all written communication and telephone calls are quickly and professionally acknowledged, especially during VP's absence.
• Make travel and lodging arrangements as requested, including airline ticketing, hotel accommodations, ground transportation, conference registration, etc. (keep VPs informed of all details, changes, etc.)
• Perform and coordinate office administrative activities; schedule meetings, reserve conference rooms, arrange for refreshments, ensure conference and video set up if needed, and prepare and distribute agenda.
• Serve as department's event coordinator.
• Order and maintain supplies, as well as contact with outside vendors for maintaining and updating office equipment.
• Assist executives with the preparation of presentations. Pull background information and complete research as requested.
• Work together with other executive assistants on various projects/assignments.
• Perform additional duties and responsibilities as assigned by supported Vice Presidents project support for Director's and management staff.

Key Internal:
This position interfaces with all levels of management throughout Peoples Gas, Tampa Electric Company and TECO Energy and its subsidiaries as required to perform the above duties and responsibilities. Key External:
Ability to establish and maintain effective working relationships with other companies, contractors, suppliers, non-profit organizations, governmental agencies and others as necessary. Responsible for creating a positive "first impression" for visitors and business contacts.

Qualifications:

• Education Required:
  
  High school diploma
• Preferred:
  Associate's degree from an accredited college and five years progressive administrative experience
• Experience
  
  Required:
  
  Minimum of seven years of progressive administrative experience
• Knowledge/Skills/Abilities (KSA)
  
  Required:
  
  Excellent interpersonal and communication skills (verbal and written). Strong planning and organizational skills. Self-motivated and able to work independently. Exercise independent judgment and follow-up as needed. Demonstrated proficiency in MS Office including Word, Excel, PowerPoint, Outlook and the Internet.

Leadership

Competencies:

• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

Storm Duty Requirements:

Responding to storms will be considered a condition of employment. TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities.

Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer. TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.