Office Manager​/Staff Officer - Mid level

Job Description

The Office Manager/Staff Officer – Mid is responsible for performing a wide range of administrative and staff support functions with a high degree of independence. The role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently.

• Administrative & Office Support:
  Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, setting up VTC or online meeting connections, and preparing materials needed for conferences, town halls, offsites, appointments, and briefings.

• Task & Correspondence Management:
  Serve as a suspense coordinator for the office, using N‑CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure accuracy and adherence to agency standards.

• Communications & Reporting:
  Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes. Prepare special or one‑time reports and summaries by selecting and synthesizing relevant information from various sources. Articulate and exchange information in a professional tone to achieve efficient business rhythms.

• Meeting & Event Coordination:
  Coordinate and support office staff meetings, governance forums, and other events. Prepare agendas, distribute read‑ahead materials, and track action items to closure.

• Travel Coordination:
  Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Coordinate logistics for office moves, update seating charts, and manage office supplies.

• Information Management:
  Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, recall rosters, and security group permissions.

• Logistical Support:
  Inventory and purchase office supplies, coordinate office moves, update seating charts, and initiate equipment trouble tickets.

• Process Improvement:
  Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or SOPs. Assist in the development, maintenance, and improvement of Directorate business operations policies.

• Education: Minimum of a Bachelor’s Degree in Business, Management, or a related field.
• Experience: Minimum of 7+ years of relevant office management or administrative experience.
• Core
  
  Skills:
  
  Demonstrated interpersonal, organizational, and problem‑solving skills; strong written and oral communication; high level of attention to detail; ability to prioritize a dynamic workload; experience interacting professionally with staff at all levels; proven ability to work independently and collaboratively.
• Technical
  
  Skills:
  
  Extensive knowledge and demonstrated skill with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience using and administering SharePoint sites; knowledge of office IT equipment and ability to operate such equipment.
• Security Clearance: Must have a current/active TS/SCI clearance of higher.

• Proficiency with government systems such as N‑CERTS and MET.

An active Top Secret SCI security clearance is required for this position.

$ - $

Medical, dental, vision, paid time off, 401(k), life insurance, flexible work schedules, and holidays.

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.