Staff Assistant II,OURI Job Tampa area,Florida USA,Administrative/Clerical

The Office of Undergraduate Research and Inquiry at The University of Tampa has an opening for a Staff Assistant II.

This position will be responsible for providing assistance to the Director of the Office of Undergraduate Research and Inquiry (OURI).

Responsibilities

Assist the Director to collaborate with faculty and administrators to increase the quality and number of opportunities for undergraduate research campus wide.

Provide administrative support to the Director of OURI. This includes financial management, travel and expense reimbursement, assisting faculty and students with grant processes, reviewing grant proposals for compliance with internal policy, compiling and reporting information about OURI programs, and website updating. Daily responsibilities include coordinating purchases and reimbursements for faculty and students on OURI/SURF grants.

Manage internal grants in Workday, including monitoring budgets, paying stipends/awards for students and faculty, reconciling grants against the university ledger, and ensuring compliance with federal rules, university policy, and grant guidelines.

Review and coordinate student travel requests across all four colleges, OURI, Honors, and International Programs through Workday.

Work with the Director of OURI to plan and execute events on campus: symposia, workshops, guest speakers, grant orientation sessions, etc.

Update and maintain a schedule of OURI events and workshops, coordinate with other offices as necessary, and promote these events via digital and physical marketing.

Hire and supervise student workers who serve as OURI student Ambassadors.

Coordinate with Office of Sponsored Programs on grant rules and updates, as well as processing expenses and stipends.

Other duties as assigned.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of office practices and procedures
Knowledge of computing hardware and software resources, including web activity
Interpersonal/human relations skills
Verbal and written communication skills
Program coordination skills
Organizational/planning skills
Accounting and bookkeeping skills
Ability to compose and edit correspondence
Ability to prepare reports and publications
Ability to manage multiple tasks simultaneously
Ability to operate various software programs i.e. Workday, Submittable, Qualtrics, Canvas, Canva and Microsoft Office, and modern office equipment
Ability to maintain confidentiality

Benefits

FREE Tuition
Generous paid leave
Wellness initiatives
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short & Long Term Disability Insurance
100% Employer-Funded Employee Assistance Program
Discounted On-Campus Dining Meal Plans
FREE On-Campus Parking
Access to Campus Amenities
Fitness Center
Pet Insurance
Flexible Spending Accounts
And more!

Pay Rate

$20.00 per hour

Work Schedule

Monday through Friday, 8:30 a.m. to 5:30 p.m.
Summer – Monday through Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

Visa Sponsorship

The University of Tampa may consider Visa sponsorship for full-time Faculty tenure track and continuing term positions.

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Staff Assistant II, OURI