Test Administrator

Job Title

Test Administrator

• A baccalaureate degree from a regionally accredited American college or university.
• A minimum of one year of related professional experience.
• Proficiency with Microsoft Office software desirable.

• Administer PME programs such as enlisted PME, Airman Leadership School, NCO Academy, Senior NCO Academy as needed.
• Administer Air University Distributed Learning end‑of‑course examinations for CDC and non‑resident professional military education using e‑testing.
• Administer any test required by the Air Force, Army, Navy, Marine Corps, or Coast Guard that is not normally administered through the local military test control officer.
• Provide quality educational testing support to testers.
• Prepare and submit all required forms to ensure sessions begin promptly.
• Remain physically present during the entire test session unless relieved by an appropriate authority (TCO/ATCO).
• Administer tests in accordance with instructions in testing handbooks, examiner guides, and TCO/ATCO instructions to prevent compromise.
• Submit monthly invoices with payment within two business days after the last testing unit of the month.
• Use the Air Force Automated Education Management System (AFAEMS) to access the list of scheduled test takers and update the roster indicating start, stop, and no‑show status.
• Perform pre‑testing administrative tasks such as spacing between seats, adequate lighting, temperature control, and operational computer equipment.
• Maintain the testing office and room in a condition conducive to good test performance.
• Report heating or cooling problems to the facility manager or alternate.
• Prepare student computers before the testing session for computer‑based tests.
• Require examinees to present official DoD picture identification before testing.
• Inspect paper‑based test materials for missing pages or marks before issuing them.
• Maintain an official log for all tests, recording name, test title, start and stop times, and require examinee signatures before departure.
• Ensure timing limits are adhered to and inform examinees of time requirements.
• Review answer sheets as they are submitted to ensure proper completion (paper‑based).
• Check reusable answer booklets upon return, erase marks, and verify missing pages.
• Enter return times into the test log for all booklets.
• Secure the testing office by locking doors when leaving.
• Inform TCO/ATCO immediately of any irregularities that could represent test compromise or candidate complaints.
• Maintain files of special‑order tests and handle associated follow‑up.
• Maintain statistical data related to test administration and assist with monthly, quarterly, semi‑annual, and annual reports by established deadlines.
• Keep all documents and correspondence files neat and orderly, separated by calendar year.
• Notify the file records custodian of required files.
• Process necessary paperwork for optimal operation of the testing program.
• Refer questions about schedule changes or testing policy to the TCO/ATCO and questions about interpretation of results to counselors.
• Maintain currency of all testing in AFAEMS and e‑test; update electronic inventories when administered.
• Set up the computer lab daily and verify correct examinations to be administered.
• Verify AU course exams through testers CDSAR accounts to confirm exam number.
• Meet all requirements for base LAN computer access and base access security background check.
• Return all credentials before departure or at contract expiration, including scenarios of termination for cause or retirement.

• The candidate will work approximately 147 units per fiscal year (one unit equals six hours).
• Each unit includes test and administrative time; units are scheduled Monday‑Friday.
• Approximately three units per week are normally required, each lasting about six hours (excluding lunch break).
• The candidate will administer approximately 3,600 tests annually to members of all services and eligible civilians.