Legal Assistant Iii

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website.

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

This position is in the Consumer Protection Division in Tampa, Florida. This senior level support position works as part of a legal support team handling administrative and legal support responsibilities. It is a full-time, highly responsible position that requires the individual to work independently with limited supervision. Strong organizational skills, excellent communication skills (both verbal and written), and the ability to multitask effectively are essential.

This position operates in a fast-paced environment and assists a team of attorneys and investigators.

The ideal candidate will have strong spelling and grammar, proficiency with Microsoft Word and Excel, proficiency with Adobe Pro, and either paralegal education or training, or experience working in a legal environment in a legal assisting or paralegal role.

$46,805.98 Annually

• Three (3) years of secretarial/clerical experience; AND a high school diploma or equivalency.
• Two-year degree or certificate in Paralegal Studies or related field may substitute for two (2) years of required experience.

• Paralegal Certification or graduation from an accredited paralegal or similar training program.
• Experience working in a law firm, courthouse, or legal department in a legal support role.

Administrative skills exercise may be administered as part of the selection process. To advance to the next stage a passing score of 60% is required. These skills exercises may take place at any stage and must be completed in person at one of the OAG offices in Florida. An Excel skills exercise may also be administered as part of the selection process.

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordiance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes, and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, pre-trial waiting area, and translation services.
• Assist with scanning documents.
• File exhibits.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.

May accompany attorneys to court and assist as required.

Coordinate meetings, depositions and/or court appearances including space, time, place and notify all participants.

Assist victims and witnesses.

Assist with discovery preparation.

Generate subpoenas and update case management system from returns.

• Maintain calendars.
• Enter time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan and distribute incoming mail.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Notarize documents as needed if a notary.
• Train lower level Legal Assistants.
• Serve as administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
• Answer questions which may involve the interpretation of policies and procedures.
• Assist in public record responses, invoicing, redacting and dissemination.
• Perform any and all duties as required.

Specific task assignments will be related to the examples listed above and may vary based on the tasks applicable to the assigned unit.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement 'See Resume' in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at .

• Annual and Sick Leave benefits.
• Nine paid holidays and one personal holiday each year.
• State group insurance coverage options, including health, life, dental,…