Process Asset Library Administrator

Summary

This key position supports delivering Quality to the entire organization. The selected candidate will be responsible for maintaining the CAE USA Process Asset Libraries by improving, releasing, and canceling processes and supporting the Quality and Continuous Improvement Organization in accordance with corporate strategies and objectives.

• Works with Process Owners as the initial point of contact to maintain the content, authorization, and suitability of the process library.
• Protects the library from loss of integrity, unauthorized changes, or improper use.
• Ensures availability of the process library for use.
• Removes obsolete process documents to prevent unintended use.
• Maintains version control of master document files.
• Ensures only authorized new documents, document changes, or document cancellations are published to the PAL.
• Ensures proper completion of new, change, release, and cancellation requests.
• Maintains document revisions and releases process documents.
• Checks process document submittals for adherence to required templates.
• Follows and assigns document numbering conventions to new process documents using the required naming convention guidelines.
• Monitors workflow from submittal to publishing, notification, and closure.
• Maintains PAL-Admin templates, tools, work instructions, and processes, and completes an annual review of these tools.
• Maintains the list of business process owners for each organizational function.
• Maintains PAL-Admin change control records.
• Provides overall process guidance and education to users of the PAL change process.
• Establishes a tracking system to ensure required maintenance reviews and updates are accomplished.
• Provides administrative support during Internal and External Audits.
• Maintains the required cadence of metrics and data reporting/pulling when required.
• Provides web-based content administration for the Quality Assurance organization.
• Maintains flexibility to support ad‑hoc administrative tasks for the Quality and Continuous Improvement Organization.

• Associate's degree or equivalent work experience.
• Experience with AS9100 preferred, but not required.
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Visio, Teams, SharePoint, Outlook).
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

• Experience applying administrative and organized approaches to unstructured situations.
• Excellent verbal and written communication skills and problem‑solving abilities.
• Motivation, sense of urgency, attention to detail, and an energetic approach to job duties and requirements to complete work in a timely manner.

• Must comply with all company security and data protection/usage policies and procedures. The incumbent is personally responsible for proper marking and handling of all information and materials in any form.
• Must not divulge any information, or afford access, to employees not having a need‑to‑know.
• Must not divulge information outside the company without management approval. All government and proprietary information will be accessed and stored electronically on company‑provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones & photocopiers.

• Ability to sit and stand for extended periods of time.
• Focused visual concentration or focused listening.
• Work performed in a controlled environment with almost no exposure to disagreeable environmental conditions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.