Office Administrator

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!", then we have an opportunity that will excite you.

Who are we? We are ARCO, a Family of Construction Companies.

ARCO Murray Construction Company is currently looking for a detail‑oriented, self‑reliant Office Administrator to join our team. You will improve project performance, set up processes, and drive your own success from day one.

• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401(k)
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1‑month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1‑week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 12‑week maternity leave

• Serve as the main point of contact for the office, ensuring a friendly experience for all employees, candidates, new hires, and guests.
• Prepare contractual documents for signatures as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
• Maintain various logs for the Project Team, including job lists for each region, vendor lists, and other directories.
• Type and prepare letters, meeting minutes, weekly updates, memos, proposals, and outline specifications.
• Handle front desk and reception responsibilities: answering phones, greeting visitors, receiving incoming packages, coordinating mail services, and coordinating visitor access with building management.
• Monitor and respond to office administrative tasks.
• Ensure proper stock of all office supplies and equipment.
• Assist with proposal and marketing packages as needed, compiling proposal documents and marketing materials.
• Plan and prepare for meetings, events, and trainings, including scheduling, coordinating location, obtaining materials, and preparing handouts and food.
• Communicate with vendors and customers alongside the Project Team.
• Report any building maintenance items and act as liaison between ARCO and the property management team to coordinate repairs and service.
• Assist with the setup and maintenance of projects in applicable management software.
• Ensure compliance with contractual documents and collect insurance and licenses from vendors.
• Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts.
• Order gifts or flowers for special occasions.

• 2–10 years of related experience; construction administration experience considered a plus.
• Excellent computer skills, proficient in Microsoft Word and Excel.
• Must be extremely organized, self‑reliant, proactive, and detail‑oriented.
• Bachelor's Degree preferred.

EOE, including disability/vets