Administrative Coordinator Job Tampa area,Florida USA,Administrative/Clerical

Position: Administrative Coordinator I - 993169

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964 and is a not-for-profit, independent university with a reputation for academic excellence and innovation. NSU offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans, and much more.

Primary Purpose

In coordination with the Chair of the Department of Cardiopulmonary Sciences this individual is responsible for a wide range of activities involving the coordination and overall support of the program, academic, and clinical functions of the Bachelor of Science in Respiratory Therapy.

Job Category: Non-Exempt

Hiring Range: Commensurate with experience

Pay Basis: Hourly

Subject to Grant Funding? No

Essential Job Functions

Coordinates activities/functions within the department to ensure efficient operations.

Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are addressed and resolved.

Reviews data and follows up on discrepancies to ensure accuracy.

Enters data and generates reports from systems such as Ariba, Banner, Kronos, Paytrax and/or other NSU specific systems to ensure accurate processing and record keeping.

Assists in updating the academic calendar and the periodic updating of program materials, such as the student handbook, program brochure, catalog, and other program publications. Coordinates room and scheduling assignments, including scheduling online courses. Maintains department files and databases in accordance with accreditation guidelines.

Serves as the initial contact and program liaison for program and academic-related matters; communicates with internal and external stakeholders. Advises students of campus resources; such as, Financial Aid, Registrar, Admissions, One-Stop-Shop. Stays current on the availability of those services and works closely with those resources regarding program issues.

Participates and coordinates weekday, weekend and evening program events; such as, meetings, retreats, receptions, end-of-rotations, and institutes. Coordinates audiovisual, technology requirements, and food services for such events.

Responsible for the maintenance of student records; such as, grade recording and reporting, student evaluations of courses and faculty, online student reporting systems, student health records. Assists with tracking student progress. Maintains site preceptor files.

Travels, as needed, to Student Education Centers, conferences, and career fairs for training and program marketing purposes.

Responsible for the maintenance of didactic course information; creates course reference numbers (CRNs), organizes records of course syllabi, objectives, and materials, maintains didactic curriculum test bank and testing materials; orders textbooks and other necessary materials.

Prepares and submits supply orders, purchase orders, work orders. Submits travel requests, travel arrangements, and reimbursements for faculty. Oversees the requisition, receipt, and inventory of equipment and/or supplies for the clinical curriculum; develops systems to track purchases and inventory; manages equipment repairs and annual inspections.

Performs other duties as required.

Job Requirements

Required Knowledge, Skills, & Abilities:

Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills;
Internet research abilities.

Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

Ability to enter and verify information with accuracy.

Ability to understand and follow oral and written instructions.

Ability to maintain confidential information.

Strong administration skills – organized, thorough, systems oriented with meticulous attention to detail.

Proactive, punctual and reliable.

Excellent written and oral communication skills.

Physical Requirements / Working Conditions

Ability to communicate effectively with others.

Ability to work cooperatively with colleagues and supervisory staff at all levels.

May be exposed to short,…