Special Events Sales Admin - Raymond James Stadium

Essential Duties & Responsibilities

• Provide day-to-day administrative support to the Sales and Management teams
• Assist in preparing proposals, contracts, and client-facing materials
• Maintain organized documentation and ensure consistency across all sales and event files
• Generate and distribute weekly and monthly reporting through CRM system

• Assist with the coordination and execution of logistics for client site visits, including scheduling, materials and on-site support
• Partner with Sales and Catering Management to ensure a polished, on‑brand client experience
• Assist in the coordination and execution of client gifting and VIP touchpoints

• Support event managers with pre‑event logistics, documentation and internal communication
• Assist in merging event orders, timelines and operational documents
• Help track key milestones to ensure successful execution of events

• Maintain and update CRM systems to ensure data accuracy and completeness
• Flag and support resolution of missing or inconsistent information across accounts and opportunities
• Support reporting needs by ensuring data integrity and timely updates

• Stay on top of pre‑ and post‑event invoices and work seamlessly with Finance to ensure all invoices are accurate and up to date
• Update spreadsheets that track and report all payments

• Assist in coordinating internal communication and ensuring alignment across teams

• Support the team with additional responsibilities as needed to ensure overall departmental success

• 1–3 years of experience in sales support, event coordination, hospitality, or a related field
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Excellent written and verbal communication skills
• Demonstrate impeccable email etiquette with the ability to compose polished, concise and professional correspondence
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); CRM experience preferred
• Strong attention to detail with timely follow‑up and organized communication
• A proactive, solution‑oriented mindset with a willingness to take initiative
• Ability to work evenings and weekends
• Ability to be onsite and lift materials up to 20 lbs.

• A "go‑getter" with a positive attitude and strong sense of ownership
• Someone eager to learn and grow within both Sales and Event Management
• A team player who thrives in a collaborative, high‑energy environment
• A professional who values delivering exceptional client experiences

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.