Registrar, Administrative​/Clerical, Clerical

Registrar - 246857

Summary:

The Registrar gathers data, prepares reports, answers routing correspondence, operates office equipment, and may supervise subordinate clerical personnel. The Registrar is expected to function independently in all but the most unusual instances. DISTRICT EXPECTATIONS:
All district employees must:
· Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.
· Support the district's vision, mission, goals, and Strategic Plan.
· Engage in civility, respect, and professionalism.
· Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities:
· Codes, classifies, posts and consolidates information for involved reports; checks for required forms, documents, affidavits and number of copies; prepares vouchers showing status of accounts and payments.
· Composes correspondence; determines necessity for dispatching form letters, notices, pamphlets, brochures, informational bulletins, title certificates, reports, vital statistics, purchase orders, and other correspondence of a similar or related nature.
· Operates various office equipment required in accomplishing assigned duties.
· Compiles data and assists in the preparation of complex statistical analyses and reports.
· Registers students for enrollment and class assignments.
· Calculates the grade point average (GPA) and class rankings of designated students.
· Gathers new student information including transcripts, school records, appropriate medical histories, and other required documents.
· Dispatches appropriate student information to other schools, potential employers, government agencies, and other requested
· Inputs student records to include, grades, schedules, and other information into appropriate data base.
· Collects and receipts money as directed.
· Conducts student withdrawal in accordance with standard operating procedures.
· Serves as custodian of student records; maintains accurate files and honor subpoenas as required.
· Verifies and processes diplomas as appropriate.
· Prepares student records for microfilm processing.
· Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.
· Performs any other duties as assigned. Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other information:
Dependability:
Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines. Cooperation:
Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts. Customer Service:
Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service. Quality:
Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality. Use of Technology:
Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.

NOTE:

School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age. The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.