Operations Analyst Ii

Operations Analyst II -

This is a highly responsible position that provides comprehensive administrative support in a team environment.

Duties and responsibilities include but are not limited to the following:

• Inputs client information into the Client Information and Registration Tracking System (CIRTS) and maintains data files on Medicaid clients residing in the community or in nursing facilities.
• Procedures may involve storing, appending, modifying, extracting, collating and merging data from files to produce reports.
• Independently maintains production and quality control by reviewing documents for completeness and appropriateness prior to inputting and, rejecting and/or clarifying documents as needed.
• Compiles and analyzes data for administrative decisions.
• Contacts clients promptly to schedule assessments and arranges staff schedules equitably and efficiently.
• Initiates, receives and screens telephone calls in a professional and courteous manner, provides routine information, and routes calls appropriately.
• Provides general information to long-term care facilities, county agencies, hospitals, and other private providers in the community.
• May act as a liaison between the Central Office, Bureau of Information Technology (BIT), and the field office for the purpose of regular equipment maintenance and troubleshooting as well as inventory.
• Maintains a high level of professional CARES knowledge, including an understanding of State and Federal rules and laws governing the activities performed by CARES.
• Improves/enhances professional knowledge, skill, and abilities through education courses, seminars, workshops, review of policies and procedures, etc.
• Sorts and date stamps incoming mail and faxes.
• Accurately routes information either physically or through approved electronic methods to the appropriate staff or case file, prepares case files, and prepares outgoing mail.
• Maintains CARES files using approved filing methods and the electronic file room instructions.
• Scans paper files and applies proper naming conventions.
• Prepares paper records for destruction after scanning to the electronic file room.
• Tracks purchase orders and billing receipts from vendors, and adheres to timely purchasing deadlines for in-house supplies.
• Prepares travel forms accurately and timely according to current Department guidelines.
• Completes annual medical recertification process of SMMC Long-Term Care enrollees as assigned.
• Evaluates and recommends the appropriate Level of Care; participates as a member of an interdisciplinary staffing team for Level of Care determination.
• Review documentation received relevant to Level of Care and information on clients.
• Ensures timely and accurate data collection, reporting, follow-up with individuals and documentation in accordance with established CARES policies, procedures, and regulations as directed in the CARES Handbook.
• Inputs assessment data into Client Information & Registration Tracking System (CIRTS).
• Monitor and prioritize cases assigned through an annual recertification process; communicates with CARES Supervisor and relevant providers to ensure the appropriate Level of Care, program recommendation, and placement recommendation.
• Coordinates all special projects as assigned by the supervisor.
• Participates in disaster recovery efforts throughout the State of Florida.
• Performs other duties as assigned.

Attendance is an essential function of this position.

Knowledge, skills, and abilities:

• Possess strong written and oral communication skills, and uses correct grammar, punctuation, and spelling.
• Must be detail oriented and able to enter data accurately into a computerized system.
• Navigate multiple computer screens and applications.
• Basic proficiency in Microsoft Windows Operating environments and Office Suite products to include Word, Excel, Outlook, One Drive and SharePoint.
• Prepare clear, concise, and accurate records and other documentation in a logical format.
• Knowledge of or ability to learn and apply knowledge of Level of Care rules and regulations, CARES policies and procedures, the aging process and the effects of chronic illness, community resources, as they relate to elders and adults with disabilities, ability to compile, organize, and analyze client information, ability to plan, organize, and coordinate work assignments.
• Ability to demonstrate a professional and courteous demeanor to establish and maintain cooperative working relationships with the public and staff.
• Ability to follow written and oral directions and instructions.
• Ability to read, understand, and apply complicated and detailed regulations, policies, procedures, and programs governing the agency.
• Ability to communicate clearly with others to obtain and verify information concerning eligibility.
• Must be self-motivated.
• Willing and able to resolve any differences with management in a constructive manner and accept and abide by management's direction and decisions.
• Ability to work in a large, open office environment.
• Ability to maintain confidentiality as…