Suites Coordinator – Raymond James Stadium

Premium Suites Coordinator

The Premium Suites Coordinator supports the day-to-day operations and administrative functions of the Premium Suites Department. This position serves a key role in ensuring exceptional guest experiences through operational excellence, attention to detail, and effective administrative support. The ideal candidate is equally comfortable leading event-day setup and service teams as they are creating menu materials, maintaining records, and utilizing Microsoft Office programs to support departmental initiatives.

Primary Responsibilities:

• Coordinate the setup, execution, and breakdown of VIP Suites and other premium hospitality spaces for game days, concerts, and special events.
• Lead and support event staff in maintaining presentation standards, buffet setups, and overall suite readiness.
• Conduct routine quality assurance checks, including product rotation, expiration date monitoring, labeling compliance, and inventory organization.
• Assist with ordering, receiving, stocking, and maintaining premium suite products and supplies.
• Create and maintain menu cards, signage, guest-facing collateral, and operational documents using Microsoft PowerPoint and other Office applications.
• Maintain accurate records, spreadsheets, inventories, and department tracking tools using Microsoft Excel.
• Support the development and distribution of event-day materials, suite information, and operational communications.
• Partner with Culinary, Purchasing, Warehouse, and Operations teams to ensure seamless event execution.
• Assist with administrative tasks including document management, data entry, reporting, and departmental organization.
• Identify opportunities to improve operational efficiency, presentation standards, and guest satisfaction.
• Ensure compliance with company policies, food safety standards, and venue operating procedures.
• Provide hands-on support during events and assist with other Premium Services initiatives as needed.

Qualifications:

• Associate's degree or equivalent work experience preferred.
• Previous experience in hospitality, food and beverage, premium services, catering, or event operations preferred.
• Strong proficiency in Microsoft Excel, PowerPoint, and Outlook required.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to maintaining high presentation standards.
• Effective verbal and written communication skills.
• Ability to work independently while also contributing as part of a team.
• Comfortable leading hourly staff and providing direction in an event environment.
• Ability to work flexible schedules including nights, weekends, holidays, and event days.
• Must be able to stand, walk, lift, and move products and supplies as required for event operations.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.