Administrative Assistant I - 67024010

This position is not a Telework position and is required to report to the APD office in the area it serves.

Requisition No: 880457

Agency:
Agency for Persons with Disabilities

Working Title:

ADMINISTRATIVE ASSISTANT I -

Pay Plan:
Career Service

Position Number:

Salary: $34,760.00 to $36,000.00 Annually

Posting Closing Date: 08/03/2026

Total Compensation Estimator Tool

Agency For Persons With Disabilities

POSITION: ADMINISTRATIVE ASSISTANT I - Career Service

WORKING TITLE:

ADMINISTRATIVE ASSISTANT I

POSITION NUMBER:

OPEN COMPETITIVE OPPORTUNITY

This is an ANTICIPATED VACANCY*

This posting may close before the posted closing date.

CANDIDATE POOL:
Future vacancies may be filled from this advertisement for a period of up to six months.

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click  ).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit  .
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

$ 34,760.00- $36,000.00 Annually $1,336.93 - $1,384.62 Bi-weekly

This position provides administrative support to the clinical waiver section located in the Suncoast Region.

• Serves as backup to individuals responsible for sending out Selection packets to clients and/or guardians when requested. This will also include the assignments to those Waiver Support Coordinators selected.
• Processes the transfer and receipt of the consumer's Central Record within 5 working days when the file is received at the Tampa Regional Office, forwards records to other regions within required time frames and maintains a transfer log.
• Maintains and Updates listings of WSC Provider listing monthly. i.e. when new WSC's are added and when WSC's leave.
• Serves as liaison with other agencies, APD offices, the Central Office, vendors and operational staff, assisting with requests for information.
• Assist all staff in the administrative office when needed. i.e. answers phone when randomly assigned as needed. Backup Waiver Unit Clerk Typist in the assignment of SANs to Liaisons and the submission of SANs to State Office. Serves as Backup to assignment of WSC's.
• Ensures that closed files are registered in the automated Records Storage and Information System, boxes records and labels each box and makes arrangements to move the files to the off-site provider.
• Assists supervisor to complete assignments within required time frames by tracking incoming assignments for the waiver unit. Retrieves voicemails for supervisor, tracks to ensure returns calls are made within 24 hours.
• Maintains supervisor calendar and assists with the coordination of meetings, presentations and special projects including preparation of materials, securing of meeting space and issuing meeting notices. Prepares travel reimbursement forms within 5 days of receipt as needed.
• Types correspondences as requested by Supervisor. Forwards informational emails as requested by Supervisor. Prepares reports for waiver activities as requested.
• Prepares travel reimbursement forms…