Executive Assistant to EVP, President of the Moffitt Foundation

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary The Executive Assistant to the EVP, President of Moffitt Foundation will oversee and coordinate administrative services for the Moffitt Foundation operations including executive office operations, complex scheduling, travel, board activities, communications, presentations, while anticipating needs and coordinating competing priorities. Establishes work procedures and standards to improve efficiency and effectiveness. Ability to coordinate calendars, scheduling and itinerary for executives and board without immediate supervision.

Ability to create presentations for executive and/or board meetings. Ability to create and interpret reports for executive. Ability to communicate and handle internal and external communications for executive.

The Ideal Candidate will have:

Executive support experience in an office setting to include supporting senior leaders.

Experience in healthcare, research/academic, life sciences, and/or biopharma setting strongly preferred

Proven ability to manage complex priorities

Experience supporting strategic initiatives

Ability to operate independently in fast-paced environment

Exceptional customer service and communication skills

Strong command of English grammar, spelling, and proofreading skills

Self-starter who can organize work and anticipate issues with limited supervision

Familiarity with office organization protocols and procedures

Discretion and judgment in handling confidential information

Proficiency with advanced Microsoft Office applications – including Word, Excel, PowerPoint, and Outlook Select Responsibilities:

Oversees and coordinates administrative services for the EVP’s office

Coordinates calendars, scheduling, and itineraries for the EVPManages complex schedules and meetings

Manages travel arrangements for the EVP and board activities

Initiates various meeting agendas and organizes off-sites

Serves as a key liaison for the EVP, fostering productive relationships and ensuring effective communication with internal and external stakeholders

Prioritize and adjust EVP's engagements based on their urgency

Establishes work procedures and standards to improve the Office effectiveness.

Drafts, manages finalization, and communicates internal and external communications for the EVP.Provides support for needs of the EVP such as expense reports, check request, and purchase orders for the EVP.Provides support for the EVP’s domestic and international travel – including transportation, lodging, preparation of itineraries and assembly of supporting materials

Coordinates special projects such as industry meetings and business dinners

Conducts background research to prepare the EVP on guests, candidates, and prospective industry partners.

Credentials and

Qualifications:

High School Diploma/GED Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level leaders.

Preferred:

Proven ability to manage complex priorities

Experience supporting strategic initiatives

Associate’s degree and/or Bachelor’s Degree Experience in Philanthropy Prior experience in a healthcare setting a plus Salary Range $26.96 - $41.15

Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.

We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.

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