Administrative Specialist

Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Specialist for a contract assignment with one of our premier Utility services clients in Tampa, FL .

Responsibilities :

• Responsible for executing major capital projects across Electric Delivery, including some of firm's largest distribution, transmission, and substation projects. Our team includes engineers, designers, project managers, construction managers, project controllers, estimators, and support personnel.
• Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
• Arrange meeting rooms, catering, materials, and logistics as needed.
• Record and publish meeting minutes.
• Serve as the primary coordinator for contractor network IDs, access requests, onboarding, and offboarding activities.
• Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
• Monitor and replenish office and breakroom supplies.
• Submit and track IT/OT and Facilities Service requests.
• Support department leadership with reports, meeting coordination, and PowerPoint presentations.
• Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
• Process invoices, purchase requisitions, and other administrative transactions.
• Coordinate department events, employee recognition activities, and training registrations.
• Maintain department contact lists, organizational charts, seating charts, and shared resources.
• Provide document control and Docu Sign support.
• Perform timekeeper responsibilities, including troubleshooting payroll and time-reporting issues.
• Manage vendor relationships for office services and supplies (coffee, water, cable, etc.).
• Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and Sun Pass administration.
• Support day-to-day administrative needs as they arise.

Required Skills :

• Proficiency in Microsoft PowerPoint, with strong presentation design skills preferred.
• Proficiency in Microsoft Word, including advanced formatting and document management capabilities.
• Experience with Power BI is a plus.
• Strong organizational, communication, and coordination skills.
• Ability to manage multiple priorities and work effectively with a diverse project-focused team.

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SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do.

Be yourself, love what you do and find your passion ase find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.

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