Senior Executive Assistant

Company: IRYS Insurtech Location: Tampa, FL (hybrid, 2 to 3 days per week in office)
Reports to: Margeaux Giles, CEO and Co-Founder Employment type: Full-time, exempt Compensation: $95,000 to $115,000 base, plus discretionary annual bonus and stock options Career path: Chief of Staff, defined criteria at 6 and 12 months

Company: IRYS Insurtech Location: Tampa, FL (hybrid, 2 to 3 days per week in office)
Reports to: Margeaux Giles, CEO and Co-Founder Employment type: Full-time, exempt Compensation: $95,000 to $115,000 base, plus discretionary annual bonus and stock options Career path: Chief of Staff, defined criteria at 6 and 12 months

IRYS Insurtech is an AI-native insurance distribution and operating platform serving mid-market and enterprise agencies and brokerages. The company was founded by insurance operators and is headquartered in Tampa, Florida.

The Executive Assistant to the CEO supports the Chief Executive Officer and the executive team, with responsibility for two areas: management of the CEO's time, communications, and travel, and administration of the operating processes that govern executive team meetings and decision follow-through.

IRYS is an early-stage, AI-native software company. This position requires someone who works comfortably without established structure and who is capable with technology, including selecting and learning new tools independently and using AI in daily work.

Calendar and time management

• Own and manage the CEO's calendar, including scheduling, prioritization, and resolution of conflicts
• Coordinate the CEO's professional calendar against personal and family commitments to ensure both are protected
• Prepare the CEO for meetings with relevant context, materials, and background on attendees

Access and prioritization

• Manage incoming requests for the CEO's time and attention, determining what requires her involvement and when
• Redirect requests to the appropriate owner and track them to resolution
• Serve as a point of contact between the CEO and internal staff, customers, investors, and board members

Executive team operations

• Administer meeting standards for the executive team, including circulation of agendas in advance of every meeting
• Capture notes, decisions, and action items; assign owners and due dates
• Track outstanding action items to closure and report status to the CEO
• Coordinate leadership meetings, offsites, and the broader executive operating cadence

Communications

• Manage and triage the CEO's inbox
• Draft correspondence on the CEO's behalf
• Track outstanding items and follow up to ensure timely response

Travel and events

• Arrange travel including flights, accommodations, ground transportation, and itineraries
• Manage logistics for conference speaking engagements, panel appearances, and industry events
• Coordinate customer and investor meetings, including on-site arrangements

Board and investor support

• Coordinate board meeting scheduling and materials deadlines
• Assemble and distribute board documents
• Maintain the reporting cadence with investors

Administration

• Process expense reports and manage corporate card reconciliation
• Route documents for signature and track completion
• Coordinate vendors and manage office and team logistics as needed

Additional personal and household coordination may be added by mutual agreement as the working relationship develops.

• Five or more years of experience supporting a founder, CEO, or senior executive
• Experience in a startup or high-growth company, in an environment where process was still being built and priorities changed frequently
• Demonstrated experience establishing and maintaining operating processes, not solely executing existing ones
• Strong written communication skills, including the ability to draft correspondence in an executive's voice
• Experience interacting with board members, investors, and senior external stakeholders
• Proven discretion in handling confidential information including compensation, board materials, and deal terms
• Sound judgment in prioritizing competing demands
• High aptitude for technology, including the ability to learn new…