Receptionist & Advancement Administrative Assistant

Location: Tampa, FL

Job :299

# of Openings:1

Berkeley Preparatory School - a school free of government interference located in beautiful Tampa, Florida.

Founded in 1960, Berkeley Preparatory School is an independent, co-educational, Episcopal college preparatory school with a current enrollment of 1,460 students in grades Pre-K through 12. Notably, the school operates completely free of interference from state and local governments. Employees at Berkeley are amongst the most well-compensated in the industry and are supported assiduously in tangible and intangible ways. In fact, Berkeley was named a “2026 Top Workplace” by the Tampa Bay Times.

At Berkeley, we seek to educate the whole child by nurturing students’ intellectual, emotional, spiritual, and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.

Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well-rounded individuals who have learned the core values of discipline, diligence and integrity while mastering a rigorous, engaging curriculum and enjoying a myriad of co-curricular opportunities.

The tax advantages of living in Florida are significant, and the Tampa Bay region offers an incomparable lifestyle replete with sunshine, year-round outdoor activity, and rich culture. Safe and easy to navigate, Tampa Bay is a wonderful place to make a life.

The Receptionist & Advancement Administrative Assistant serves as the liaison between our alumni, students, families, faculty, staff, and visitors with the highest level of professionalism, courtesy, and hospitality. The Receptionist and Advancement Administrative Assistant sets a positive tone for all visitors, callers, and guests through exercising our core values of discipline, diligence, and integrity. The candidate will always demonstrate an upbeat and helpful attitude and take pride in being the face of Berkeley.

• Open the Administrative offices daily in a punctual manner with strong attendance
• Answer, screen, and direct phone calls in a polite and friendly manner
• Greet visitors, vendors, and guests warmly, directing them appropriately and answering questions graciously and accurately;
  Process all visitors, vendors, alumni, and faculty badges in the Fast Pass System
• Oversee and manage incoming and outgoing mail
• Oversee the School’s main calendar - processing requests, entering events, and hosting calendar review meetings
• Take inventory of office and mailing supplies; order and restock, as needed
• Oversee and schedule campus meeting spaces
• Assist with general administrative tasks to include, but not limited to, copying, faxing, mail merges, creating address labels, processing purchase orders, and data entry
• Demonstrate positivity and a team spirit by assisting other departments with bulk mailing projects and other special tasks
• Maintain the front office and employee kitchen, in a clean and tidy manner
• Maintain and distribute the school phone directory and have ready for distribution the week before school begins, with updates as needed throughout the year
• Assist with Late Duty roster
• Assist with other Advancement projects and programs, including occasional evening programs and events

• Reliable and dependable
• Excellent verbal and written communication
• High degree of organization and resourcefulness
• Adept at prioritizing, scheduling, and multitasking
• Ability to handle all forms of office equipment (e.g., telephone switchboard, printer, fax machine, postage machine, etc.)
• Active listener with excellent interpersonal skills
• Fast and eager learner
• Friendly and positive attitude
• Maintain grace and professionalism in times of simultaneous requests from multiple constituents

• Two to three years of relevant experience in an office environment, primarily running a front office
• Proficient in Microsoft Office products to include MS Word, Excel, PowerPoint, and Outlook
• Demonstrated ability…