Administrative Assistant

Project Brilliance is seeking a detail-oriented Administrative Assistant to support our Administration & Clerical team. In this role, you will coordinate schedules, manage client records, and handle daily office tasks that keep our behavior analysis and therapy services running smoothly. You'll interact with families, clinicians, and staff in a supportive, child-focused environment that values teamwork and personal growth. Ideal candidates are organized, professional communicators who can balance multiple priorities while maintaining confidentiality and a high standard of service.

Responsibilities

• Provide administrative support to clinicians and leadership in the Administration & Clerical department
• Manage calendars, schedule client appointments, and coordinate therapy sessions
• Maintain accurate client records and assist with data entry into electronic systems
• Greet families, answer phones, and respond to inquiries in a professional, family-centered manner
• Prepare, organize, and file documentation, forms, and reports
• Support onboarding and coordination for new clients and staff as needed
• Collaborate with the clinical team to ensure smooth daily operations in a fast-paced environment

Required Skills

• Office administration
• Calendar and schedule management
• Electronic health record (EHR) or client database use
• Data entry and reporting
• Document preparation and filing
• Professional written and verbal communication
• Customer service and client relations
• Microsoft Office or Google Workspace proficiency
• Basic billing or insurance support
• Time management and prioritization