Executive Assistant Tampa, FL

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This long-term contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly.

Responsibilities:

• Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion.
• Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects.
• Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions.
• Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks.
• Process and reconcile expense reports through Concur while maintaining complete and accurate documentation.
• Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace.
• Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members.
• Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.