Executive Assistant

Summary/Objective

The Executive Assistant provides comprehensive support to the Executive Vice President, with a dotted-line reporting relationship to the Senior Vice President and Regional Vice President. This role manages daily, weekly, and monthly operational activities while providing high-level administrative and organizational support to ensure the effective coordination and execution of strategic priorities and operational initiatives.

The Executive Assistant provides comprehensive support to the Executive Vice President, with a dotted-line reporting relationship to the Senior Vice President and Regional Vice President. This role manages daily, weekly, and monthly operational activities while providing high-level administrative and organizational support to ensure the effective coordination and execution of strategic priorities and operational initiatives.

• Complete assigned daily, weekly, and monthly tasks
• Assist with managing the RVP's calendar, including scheduling and coordinating internal and external meetings
• Supports cross-functional collaboration between departments (Distribution, Manufacturing, Quality, and HR)
• Coordinates logistics, materials, and communication for internal and external meetings.
• Assists in tracking key operational metrics, action items, and follow-ups
• Prepares reports, presentations, and communications on behalf of the RVP
• Organizes onsite and offsite meetings
• Researches and documents findings related to assigned projects
• Maintains confidentiality of sensitive business and personnel information
• Assists RVP with daily responsibilities
• Other tasks as assigned

• Thoroughness and attention to detail
• Ability to prioritize and manage multiple responsibilities
• Ethical Conduct
• Excellent computer knowledge with proficiency in database management and word processing
• Data entry skills
• Excellent knowledge of Microsoft Suite
• Excellent communication skills, both verbal and written
• Proficient in grammar
• Professional demeanor
• Resourceful, well-organized, highly dependable, efficient, and detail-oriented.
• Time Management

This position has no supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 8:00 a.m. to 4:30 p.m.

Minimal travel may be required for offsite meetings or company events.

• High school diploma or equivalent.
• Two years of experience supporting office functions.

• Associate's or bachelor's degree
• Five years of experience supporting office functions.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.