Executive Assistant to Cofounder & Chief Medical Officer

Executive Assistant to the Cofounder & Chief Medical Officer

Tampa, FL

About Us

Greenbrook Medical is building the new standard in primary care.

We deliver high-touch, relationship-based care through neighborhood clinics, grounded in a simple belief: every senior deserves the kind of care we would want for our own families. Our model prioritizes time with patients, strong care coordination, and a personalized approach that improves outcomes while lowering total cost of care.

We take full accountability for patient outcomes and overall cost of care, aligning clinical excellence with disciplined execution. That commitment shows up in our results, including a patient Net Promoter Score of 91, compared to 32 for typical healthcare organizations.

Rooted in Tampa Bay and partnered with Tampa General Hospital, we are entering an exciting phase of growth. Backed by strong unit economics, experienced operators, and a proven playbook, we are looking for builders and operators who want to help scale a healthcare platform designed to deliver better care, better coordination, and better outcomes for seniors.

About The Role

As Executive Assistant to our Cofounder & Chief Medical Officer, you will be a critical partner in helping him focus his time and energy on the work that matters most. This is much more than calendar management - you'll help translate priorities into action, protect time for the highest-impact work, and make thoughtful decisions about what gets attention when competing demands arise.

This role has one important feature that sets it apart from a typical desk-based EA position: it requires a genuine in-person presence. Beyond managing the calendar, inbox, and projects, you'll be the person who shows up - at the office and across Greenbrook's clinics - to handle whatever can't be done remotely: checking and processing corporate mail, being physically present for signatures, deliveries, and vendor visits, and representing the Cofounder on-site whenever a task calls for someone there in person rather than on a call.

Reporting directly to the Cofounder & Chief Medical Officer, this role is highly responsive, fast-paced, and collaborative. Day to day, you'll manage a complex calendar, field a high volume of email and messages, coordinate meetings and follow-up, and keep priorities moving forward - while staying ready to be on the ground wherever an in-person touch is needed.

Location: Tampa, FL; must be based locally, with regular in-person presence expected at the Greenbrook Medical clinics and across clinics in the Tampa Bay area.

What You'll Do

Own the Calendar & Inbox

• Manage the calendar with a strong point of view on priorities, making thoughtful tradeoffs when competing requests arise.
• Triage a high volume of email and messages daily, quickly identifying what needs the Cofounder's attention versus what can be handled or delegated.
• Anticipate scheduling conflicts and resolve them proactively before they become problems.

Keep Things Moving

• Track commitments, follow-ups, and action items to make sure important work keeps moving and nothing falls through the cracks.
• Follow up with stakeholders and hold people accountable to deadlines when needed.
• Prepare the Cofounder for meetings by ensuring he has the right context, materials, and information ahead of time.

Be the In-Person Presence

• Check and process corporate mail on a regular basis, handling or routing items directly rather than waiting for them to be forwarded.
• Travel to Greenbrook clinics and other local sites to handle anything that requires someone there in person - signatures, deliveries, vendor check-ins, drop-offs and pick-ups, and similar hands-on needs.
• Represent the Cofounder at in-person meetings, site visits, or errands when his own presence isn't required but someone needs to be there on his behalf.
• Serve as a reliable point of physical presence for anything that can't be resolved over email or phone.

Connect the Dots

• Coordinate across clinical, operations, people, and other teams to keep priorities aligned and work moving.
• Communicate clearly, professionally, and promptly on behalf of the Cofounder.
• Build strong relationships across Greenbrook and serve as a trusted, highly responsive point of contact.

What Success Looks Like

• The calendar consistently reflects the highest-priority work, with minimal unnecessary meetings or scheduling conflicts.
• Responds to or appropriately routes 95%+ of requests within 24 hours.
• No important commitments, follow-ups, or deadlines fall through the cracks.
• The Cofounder is consistently prepared for key meetings with the right information and materials in advance.
• Corporate mail and in-person needs at the office and clinics are handled promptly, without the Cofounder needing to think about them.
• Stakeholders experience the Cofounder's office as responsive, organized, clear, and easy to work with.
• The Cofounder spends more time on high-impact clinical and strategic priorities because day-to-day coordination - including anything requiring an…