Administrative Coordinator Tampa, FL

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations for a transportation equipment manufacturing environment in Tampa, Florida. This long-term contract position calls for a highly organized, detail-oriented individual who can keep administrative activities running smoothly, coordinate workplace services, and provide dependable support for employees and vendors. The role is ideal for someone who is comfortable balancing multiple priorities, managing schedules and communications, and helping create an efficient and well-supported office setting.

Responsibilities:

• Oversee incoming and outgoing mail activity, including package shipments and courier coordination, to ensure timely distribution across the office.
• Handle invoice entry, expense-related documentation, and purchasing card reconciliation with accuracy and attention to company procedures.
• Administer external vendor platforms for workplace services such as uniforms, toll accounts, and fuel programs, keeping records current and resolving routine issues.
• Arrange team lunches, internal meetings, and office events by managing logistics, scheduling, and on-site coordination.
• Monitor inventory levels for office, kitchen, and storage areas and replenish supplies to maintain day-to-day operations without interruption.
• Provide administrative support for employee appreciation and recognition efforts, helping organize materials, communications, and event details.
• Support the use and oversight of postage equipment, including coordination for Quadient systems across multiple locations when needed.
• Assist with calendar coordination, scheduling needs, and general administrative tasks such as answering inbound calls and responding to routine office requests.