Program Assistant

Program:
Promoting Abstinence Through Health and Self
- Awareness (PATHS)

Position Title:

Program Assistant

Position Type:
Part-Time (Schedule will be provided)

Location:

7402 N 56th Street, Suite 400, Tampa, Fl 33617

The Program Assistant is a crucial support role within the Promoting Abstinence Through Health and Self
- Awareness (PATHS) program, ensuring the smooth and efficient operation of the program through meticulous organization and administration. This position involves handling a wide range of administrative duties including scheduling, documentation, data entry, and event coordination to support the recruitment, orientation, and ongoing engagement of participants and mentors.

• Scheduling Appointments:
  Manage scheduling for recruitment appointments for participants, potential mentors, mentees, and their parents or guardians. Coordinate meetings for developing partnerships.
• File Management:
  Check and ensure that files for participants contain all required paperwork, are up-to-date, and comply with program standards.
• Data Entry:
  Perform data entry tasks including updating participant information, tracking progress, and ensuring accuracy in all program databases.
• Orientation and Training Coordination:
  Schedule and organize orientations and training sessions for new and existing program participants, ensuring all involved parties are well-informed and prepared.
• Survey Data Capture:
  Assist in capturing and organizing survey data from participants to help assess program effectiveness and areas for improvement.
• Creating MOUs:
  Assist in the drafting and creation of Memorandum of Understandings (MOUs) with partners and stakeholders.
• Event Planning:
  Help plan and schedule recognition events and maintain the participant activity calendar. Assist in organizing quarterly events for participants and their parents/guardians.
• Documentation and Intake Packets:
  Maintain participant files and assist in creating comprehensive documentation packets for new participant intake.
• General Support:
  Provide general administrative support to the program staff, including document preparation, filing, and other tasks as assigned.
• Staff Meetings:
  Participate in regular staff meetings, staff training programs, supervisory sessions, and accept the responsibility for aiding the development of positive team relationships as requested.

• Proven experience in an administrative role, preferably within a non-profit or educational setting.
• Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
• Excellent communication skills, both verbal and written.
• Proficient in the use of office software, including Microsoft Office Suite, and comfortable learning new database systems.
• Ability to work effectively both independently and as part of a team.
• Strong problem‑solving skills and the ability to manage time efficiently.
• Commitment to the mission and values of the Tampa Bay Academy of Hope.