Office Manager & Financial Administrator

Office Manager & Financial Administrator

Job Title:

Office Manager & Financial Administrator

Location:

Tampa, FL

Employment Type:

Full-Time, On-Site.

Reports To:

COO

Position Summary:

We are seeking a highly organized and detail-oriented Office Manager & Financial Administrator to oversee daily office operations, manage financial processes, and handle insurance policy administration. This role is ideal for a proactive professional who thrives in a dynamic environment and is skilled in both administrative management and financial reporting.

Key Responsibilities:

Office Management:

• Oversee day-to-day office operations to ensure a productive and efficient work environment.
• Manage office supplies, equipment, vendor relationships, and facility needs.
• Coordinate meetings, calendars, travel arrangements, and internal communications.
• Maintain office policies, procedures, and documentation.
• Support HR-related administrative tasks, including onboarding and employee records.

Financial Administration:

• Prepare and distribute accurate monthly financial statements and reports.
• Monitor and reconcile accounts payable and receivable.
• Assist with budgeting, forecasting, and financial analysis.
• Maintain financial records and ensure compliance with internal controls and accounting standards.
• Collaborate with external accountants or finance teams for audits and tax filings.

Insurance Policy Management:

• Maintain records of all company insurance policies (e.g., general liability, property, workers' compensation, health).
• Coordinate insurance renewals, ensuring timely submission of required documentation.
• Liaise with insurance providers to manage claims, coverage updates, and policy changes.
• Ensure compliance with insurance requirements and maintain up-to-date certificates.

Qualifications:

• Associate or bachelor's degree in business administration, accounting, finance, or a related field.
• 5+ years of experience in office management and financial administration.
• Working knowledge of accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite and accounting software.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of discretion and professionalism in handling confidential information.

What We Offer:

• Competitive salary and benefits package.
• A collaborative and supportive team environment.
• Opportunities for professional development and career advancement.

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