Administrative Assistant- Resource & Case Transfer

Job Details

Job Location:

Tech - Tampa, FL 33619

Salary Range: $19.00 Hourly

The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

The Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Schedules department meetings, prepares agendas, and records minutes
• Generation of staffing schedule
• Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs
• Oversees submission of requested documentation to various departments within the agency
• Serve as a point of contact for internal and external stakeholders.
• Communicate effectively with team members, providing information and support as needed.
• Assist in the preparation of regular reports and summaries.
• Support the planning and execution of departmental projects and events.
• Assist in research and data collection for various projects.
• Completion of monthly reports and maintaining trackers
• General administrative duties to include filing, scanning, copying, redacting and mailing as required
• Prepares routine correspondence as needed.
• Maintain confidentiality of sensitive information.
• Maintain regular in-office attendance to perform essential job functions, collaborate effectively with team members, participate in meetings, and provide timely support to agency operations and service delivery.
• Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position.

Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.

Travel within and outside of Hillsborough County is required.

All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.

This position does not have supervisory responsibilities

Education and Experience

High school diploma or general education degree (GED) required, A.A. degree preferred; a minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience.

Exceptional leadership and communication skills, fostering collaboration across all organizational levels. Possess a strong aptitude for analytical thinking and data-driven decision-making, they excel at solving complex problems and implementing effective solutions. Proficient in project management, they adeptly handle multifaceted initiatives, ensuring…