Administrative Assistant

requisition no:883692

agency: children and families

working title: administrative assistant i -

position number:

salary: agency to update / dcf salary policy

this position functions as the assistant to the suncoast region performing a variety of secretarial, administrative and office managerial responsibilities.

• arranges circuit conferences and meetings. Receives and reviews incoming correspondence that does not require the sc region managers’ personal attention and distributes/routes to the appropriate staff. Prepares draft acknowledgment letters as required for the managers’ approval signature.
• handles managers’ calendars and screens request for meetings, and other appointments. Acts as liaison between managers and immediate staff as well as other personnel to transmit messages and information of importance. Answer inquiries from various personnel on procedure and policy, information desired or suggested contact with other personnel.
• reviews and processes invoices ensuring information is accurate and complete. Complies with the mandatory requirements in section 215.422, f.s. And chapter 3a-20 of the florida administrative code (timely processing of invoices). Also reviews and processes purchase requisitions, travel arrangements and reimbursement vouchers, and supply orders, resolving discrepancies.
• performs additional duties as needed including but not limited to answering phones and or messages in a timely manner, photocopying materials, opening mail, drafting responses to correspondence and emails, ordering supplies, preparing and mailing foster home and group/facility licenses.
• manages the compilation of feedback and submission of the region’s family safety cfop reviews.
• performs other related duties as assigned.

the state personnel system is an e-verify employer. For more information click on our e-verify website .

working for the state of florida is more than a paycheck. The state’s total compensation package for employees features a highly competitive set of employee benefits.

with 12,000 employees across the state dcf promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in state government. They are also among the most rewarding. All employees are encouraged to take advantage of available department opportunities for advancement and professional development.

florida is the only state that borders both the atlantic ocean and the gulf of mexico. In other words, no matter where you land in florida, you’re never more than 60 miles from a body of saltwater. And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to florida love.

The sunshine state is a great place to live and work – come join our team!

mission: the mission of the department of children and families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

vision: we are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

values: a workforce that operates with integrity maintains loyalty to a code of ethics that…