Parish Administrator

St. John’s Episcopal Church is seeking a full-time Parish Administrator to serve as the chief administrative officer of the parish. This position is responsible for the effective day-to-day operations of the church office and parish life. Working closely with the Rector, clergy, staff, Vestry, and volunteers, the Parish Administrator ensures that administrative, financial, and human resource processes, facilities management, parish events, and volunteer engagement support the Church’s mission and ministry.

St. John’s is a fast-paced and highly collaborative parish environment with an active worship, formation, and events calendar. This position reports directly to the Rector and supervises and collaborates closely with the Finance Manager, Parish Coordinator, and Sexton. The Parish Administrator also serves as the primary coordinator of parish life, fostering a welcoming environment, strengthening volunteer involvement, and ensuring that ministries have the organizational support needed to thrive.

The ideal candidate has senior-level administrative experience, preferably in a church, and is proactive, organized, and flexible. This role requires the ability to take initiative, respond graciously in a dynamic environment, and contribute to the common goals of the parish with humility, creativity, and professionalism. It’s also important to be able to manage multiple projects simultaneously, adapt quickly, and communicate clearly with multiple stakeholders.

St. John’s Episcopal Church is a growing Episcopal parish in Hyde Park in Tampa, Florida, committed to reverent worship, thoughtful preaching, vibrant parish life, and faithful Christian formation rooted in the Anglican tradition.

• Establish and maintain efficient administrative systems and office procedures
• Supervise the Parish Coordinator, Finance Manager, Sexton, and office volunteers as applicable
• Coordinate office schedules and ensure adequate staffing and coverage
• Maintain church records, policies, forms, and administrative procedures
• Oversee process for maintaining Realm member database and registry books
• Serve as the primary administrative liaison for clergy, staff, Vestry, parishioners, vendors, and community partners
• Support compliance with Diocesan policies and Safeguarding requirements and manage the parish’s participation in the annual Diocesan Convention
• Oversee the Parish Coordinator’s work on confirmations, baptisms, weddings, funerals, flower contributions, and memorial gifts
• Provide administrative support for the Columbarium and Memorial Garden, including tracking reservations and payments and ordering memorial plaques
• Manage purchases of office equipment and furniture, technology, and worship materials

• Support implementation of the parish’s strategic plan and the Rector’s goals by helping to coordinate initiatives across ministries and staff
• Develop and maintain systems for tracking progress toward strategic goals and annual ministry objectives
• Maintain the dashboard of attendance and other metrics
• Provide input as part of the Annual Report committee and coordinate completion of annual Parochial Report

• Coordinate the administration of employee benefits, including health insurance, pension plans, vacation time, and any other benefit offerings
• Serve as the Church Pension Group Administrator for the parish
• Serve as the primary staff resource for employee onboarding, orientation, employee relations, and offboarding processes
• Maintain accurate and confidential personnel files in accordance with legal requirements and Diocesan policies
• Coordinate staff recruitment processes, including job description…