Administrative Assistant

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Date: Sep 21, 2026

Location: Tampa, FL, US

Company: Hatch

Requisition :102080

Job Category:Administration/Support

Location:Tampa,FL,United States

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch is seeking an Administrative Assistant in Tampa, FL to perform a wide variety of administrative support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers.

Principle Duties and Responsibilities:

• Serve as the primary point of contact for all front desk and office operations, including visitor reception, mail distribution, deliveries, and vendor coordination.
• Manage incoming calls, voicemail, general inquiries, and direct communications to appropriate personnel.
• Track office inventory, first-aid supplies, emergency equipment, and workplace resources to ensure operational readiness
• Coordinate office equipment maintenance, service contracts, repairs, consumables, and vendor relationships for printers, plotters, coffee machines, and other office equipment.
• Manage incoming calls, voicemail, general inquiries, and direct communications to appropriate personnel.
• Responsible for scheduling meetings. Schedule and coordinate meetings, training sessions, and office events while managing complex scheduling requirements and multiple participant calendars.
• Assures work is performed in a safe and professional manner by following established safety, operating, and emergency response procedures.
• Process and code corporate expenses, receipts, invoices, and expense reports using SAP Concur while ensuring compliance with company procedures and cost allocation requirements.
• Maintain office operational binders, procedures, manuals, templates, and administrative documentation for business continuity and cross-training purposes.
• Organize company events, employee recognition activities, lunches, holiday celebrations, charitable events, team-building activities, and office gatherings
• Coordinate catering orders, food deliveries, and hospitality arrangements for meetings and events.
• Perform administrative functions such as document formatting, invoicing, filing. data entry etc.
• Coordinate facility-related requests, maintenance issues, building vendor services, work orders, and property management communications.
• Support employee onboarding activities, badge requests, business card requests, office orientation, and workplace logistics.
• Maintain confidential information and records while exercising discretion and professionalism.
• Administer monthly compliance reporting, including ISNetworld submissions and client scorecard tracking.
• Prepare, edit, format, and distribute correspondence, reports, presentations, spreadsheets, invoices, and other…