Care Management Administrative Assistant Job Tampa area,Florida USA,Administrative/Clerical

Our promise to you:

Joining Advent Health is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. Advent Health is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team.

All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One:
Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

7171 N DALE MABRY HWY

City:

TAMPA

State:

Florida

Postal Code:

33614

Job Description:

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting.

Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director’s schedule and priorities. Other duties as assigned. Schedules and maintains assigned leaders' calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically.

Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Knowledge, Skills, and Abilities:

Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
Ability to remain calm under pressure and adapt to new situations and responsibilities
Demonstrates problem-solving skills, including the ability to effectively solve problems in complex situations
Familiarity with Electronic Medical/Health Records preferred; proficiency in medical terminology also [Preferred]
Ability to work independently or in a team environment, demonstrating flexibility in work patterns
Displays professional interactions with all levels of internal and external customers
Must possess basic computer navigation skills and the ability to use technologies needed to perform job duties
Knowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations served
Strong math skills with an ability to understand and work with spreadsheets [Preferred]
Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationships
Knowledge of intermediate to advanced…