Administrative Assistant

Description

We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office.

Responsibilities:

- Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.

- Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.

- Prepare and submit expense reports with accuracy using approved internal tools and established processes.

- Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.

- Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.

- Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.

- Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.

- Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests.

This is permanent opportunity that will pay up to $80,000 depending upon experience.

Requirements

- At least 2-5 years of administrative experience in a detail-oriented office environment.

- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

- Experience using Concur for expense processing or travel-related administration.

- Strong organizational skills with the ability to manage multiple tasks in a fast-paced setting.

- Comfortable adapting to changing priorities and learning new procedures quickly.

- Detail-oriented, personable communication style with a service-oriented approach.

- Ability to work both independently and collaboratively as part of an administrative support team.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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