Senior City Clerk Support Technician

Salary $27.64 - $39.33/hour; $4,790.93 - $6,817.20/month; $57,491.20 - $81,806.40/year

This is highly responsible, specialized office support work including lead duties and involving advanced technical work in preparing complex draft agendas and supporting materials, recording and preparing minutes for City Council and major boards and committees, and processing official records and/or documents of the City. Bargaining unit position.

An employee in this class serves as a lead support technician in the City Clerk’s office, performing varied and highly specialized technical research and document preparation, including preparing agendas and supporting documents, recording and transcribing minutes for City Council meetings, and reviewing and processing official records and legal documents. In addition to lead duties, employees perform more specialized duties than the City Clerk Support Technician.

Duties are of considerable difficulty and involve dealing with highly technical and/or legal terminology and complex secretarial or administrative assignments. Work products are often used in policy making and legal proceedings, necessitating a high degree of accuracy, completeness, and conformance to standards. Positions require significant typing and transcription of accurate minutes with the ability to meet recurring deadlines. Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments.

Work is reviewed through conferences, observation, and results obtained. Employees in this class will work varied hours and irregular schedules as required by the nature and length of City Council meetings and other board meetings.

Receives and screens incoming telephone calls, determines the nature of inquiries, and directs callers to the appropriate staff or department as necessary; greets and assists office visitors in a professional and courteous manner; responds to questions from the public, elected officials, and other stakeholders, providing accurate information regarding ordinances, minutes, and other public records; conducts research using internal databases and records management systems to identify, retrieve, and ensure the correct documents are provided;

instructs members of the public on procedures for accessing records through the City’s online portal and provides guidance on navigating available resources; prepares and issues copies of requested documents in accordance with established public records laws and office procedures; receives, records, and accounts for payments related to copies, Code Enforcement fines, and other applicable fees, ensuring proper handling and reconciliation of funds.

Provides senior-level support by taking the lead in attending City Council meetings and recording official proceedings and other designated functions, including evening sessions as required, or alternatively overseeing Code Enforcement hearings and related duties such as directing the preparation of agendas and minutes, coordinating with staff in scheduling hearings, ensuring proper issuance of public notices, and reviewing post-hearing correspondence; leads the preparation of draft and final agendas and draft minutes, ensuring accuracy, completeness, and compliance with legal and procedural requirements as part of the permanent public record;

reviews and verifies all back-up materials and files related to current Council or other board agenda items to ensure they are properly accounted for and distributed in a timely manner; monitors and confirms the status of variance petitions and other items requiring Council action; takes the lead in drafting and…