Service Area Coordinator Job Tampa area,Florida USA,Administrative/Clerical

Position: Service Area Coordinator (Progression)

POSITION CONCEPT

The Service Area Coordinator will provide administrative technical, office and coordination support for Distribution Design work management. Perform activities involving engineering specifications, meter installation, work order/geographical information systems, data and reporting, dispatching tickets, billing set-up and records retention.

During storm restoration the SAC is responsible for maintaining the ARCOS system related to the Damage Assessment unit, as well as being the meal coordinator for their respective service area.

Advancement to a higher level within the progression is based on value added to the Company through increased duties, responsibilities, and accomplishments. Advancement is not automatic, i.e. not based solely on time in the job, but will be based on the employee's performance, qualifications, and the business and/or technical needs of the department.

JOB LEVEL 1: SERVICE AREA COORDINATOR

The entry-level Coordinator works under general supervision and receives guidance from Supervisor/more experienced staff. Processes projects of moderate complexity and follows established policies and procedures.

PRIMARY DUTIES AND RESPONSIBILITIES

Due to the variations in work/jobs at each service area, there may be some slight differences in time allocated to performing each D&R.

Assembles all new engineering work packages, consisting of applicable work requests, engineering drawings and maps, and distributes to the appropriate departments. Processes permit documents as needed and include in the appropriate packages. Work orders may include but are not limited to new service, upgrades, lighting, line clearance, customer complaints, scheduled outages, voltage concerns and line maintenance.

In the work order management system (Work Pro), routinely determines and enters layout information as appropriate for TEC's service entrance (front, rear, left, right, etc.) for underground residential distribution (URD) services and meters. Using TEC's geographical information system (GIS), draws proposed URD services and meters, ensuring correct electrical connectivity and owned correctly to their supporting structures. Enters all compatible units (CUs) for materials and labor for each new URD service and meter.

Maintains the central filing system. Serves as the Records Coordinator for the assigned Service Area, following the schedule for records retention and purging.

Provides technical support and expertise related to Microsoft Office Suite (Word, Excel and Power Point), Work Pro and Customer Relationship Management system (CRM); providing support, generating reports and spreadsheets for management use and presentations. Performs various departmental activities related to setting up meetings, maintaining printers and large format plotting machines. Responsible for common areas such as print room and conference rooms for supplies and organizational order.

Assists and provides back‑up support to the Senior Service Area Coordinator as needed and during absences, including Dispatch - Drop tickets to distribution service crews to set meters or remove meter in PCAD daily, setting up kWh billing of meter sets by operation service crews and Field Credit, handling of service area inquiries from New Construction Department and walk‑in customers and generating Pragma Cad (PCad) tickets for distribution and meter work.

Performs additional duties as requested.

QUALIFICATIONS Education

Required:

Minimum of a High School Diploma or GED

Preferred:
Associate's Degree from an accredited college/university

Licenses/Certifications

Required:

Valid Florida State driver's license and safe driving record.

Experience

Required:

Minimum of 3 years of related administrative or systems experience in a utility,…